Contracts Clerk

Company Overview
We are proud to be selected as one of B.C.’s Top Employers once again!

CLBC is a Crown corporation responsible for arranging supports and services for adults with developmental disabilities and their families. CLBC staff strive to advance the vision of communities of belonging, lives with connection.

At CLBC, we are committed to fostering a diverse, equitable, inclusive, and accessible workplace. We encourage applications from all people with relevant skills, including women, Indigenous peoples, persons with disabilities, racialized people, and those who identify as 2

SLGBTQIA.

Status/Term:
Regular, Full-time
Classification/Salary:
Clerk R12 – Position starts at $54,387 annually

Location:

Nanaimo (hybrid – work from home allowed 1 day every two weeks after passing probation)
Team:
North/Central Island

The Role
As a Contracts Clerk at CLBC, you will be responsible for contract preparation, processing various administrative and financial documents, providing reception and switchboard services, and providing administrative and program support to staff.

If you’re a skilled administrative professional who thrives on details and enjoys working in a collaborative environment, helping others, we’d love to hear from you!

Key Responsibilities

Preparing, administering and monitoring contracts for the delivery of CLBC-supported services and funding per current legislation, contract specifications, and agency policy and procedures within a regional area

Greeting, screening and directing families and persons with developmental disabilities to appropriate offices and agencies for service, establishing and maintaining positive relations under possible adverse or emotional circumstances

Maintaining a computerized status log and database of all regional contracts and providing up-to-date reports

Maintaining physical and electronic files for people with developmental disabilities and their families, along with a general filing system

Providing word processing, data input & typing support such as correspondence, mail merges, meeting minutes, forms, and client information

Maintaining knowledge of staff whereabouts, booking appointments and meeting rooms, monitoring the appointment list and notifying staff of arrivals

Liaising with Quality Service Analysts for initial, renewal and modification contracts

Verifying that backup and source documents are accurate, complete and compliant and are approved by the appropriate spending authority per CLBC policy and procedure

Resolving transactions that are not in compliance, and referring complex transactions to the supervisor

Liaising with service providers and Quality Service Analysts to assemble and prepare all relevant information necessary to create requests and other procedures to ensure the contracting process meets all required legislative requirements

What you will bring

Grade twelve diploma or equivalent education

A combination of 3 years of clerical/administrative support experience, education, and/or training in a financial position (e.g., payroll, accounts payable, accounts receivable, bookkeeping)

Strong MS Word and MS Excel skills

Preference may be given to candidates with experience processing contracts

Typing speed of 50 WPM

Additional professional qualities

Can establish and maintain positive and productive working relationships with staff

Excels at managing multiple tasks and has a sharp attention to detail

Can communicate clearly with a diverse range of people, and listens actively to ensure nothing is missed

Has excellent time management skills

Brings a collaborative spirit to a team where your contributions will make a real difference

Benefits

Employer-paid extended health and dental plan

A BC Public Service Pension plan with employer contributions

Generous vacation plus additional personal days

Paid maternity/parental/adoption leave

Life insurance, paid sick days, and, if needed, long-term disability

Wellness supports, including an Employee and Family Assistance Program

Professional development funds and resources to encourage continuous learning and skill development

Access to government discounts on travel, cell phones, and more

Additional Information

Successful applicants are subject to a Criminal Record Check

An eligibility list for internal candidates may be established

Closing date:
May 21, 2026

This opportunity is open to applicants who are legally entitled to work in Canada.

For more information or to apply, please visit the CLBC website.

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