Executive Support Specialist

Overview

Office Coordinator / Executive Support Specialist – Dallas, TX

At Vital Caring, the experience starts the moment someone walks through our doors - and this role helps set that tone every day. We’re looking for a polished, highly organized, and people-focused professional to serve as the face of our Dallas Home Office while supporting executive leadership, office operations, employee experience, and company-wide coordination. If you thrive in a fast-paced environment, enjoy creating exceptional experiences, and take pride in being the person who keeps everything running smoothly, this could be the perfect fit.

• High-visibility role serving as the face of the Vital Caring Dallas Home Office
• Opportunity to work closely with executive leadership and support company-wide operations
• Dynamic position with a blend of executive support, office operations, employee experience, hospitality, and event coordination
• Involvement in leadership meetings, onboarding experiences, travel coordination, company events, and cross-functional projects
• Fast-paced environment where professionalism, organization, urgency, and adaptability are highly valued
• Opportunity to create a welcoming, polished, and well-supported workplace experience for employees, candidates, vendors, and visitors
• Based onsite at the Vital Caring Home Office in Dallas, TX

• Experience in executive support, office administration, hospitality, operations coordination, or corporate office management
• Strong customer service mindset with polished communication and interpersonal skills
• Ability to manage multiple priorities, deadlines, and logistics with strong attention to detail
• Experience coordinating executive calendars, travel arrangements, meetings, presentations, and office events
• Comfortable supporting high-touch employee and visitor experiences in a professional office environment
• Strong organizational and follow-through skills with a proactive, solutions-oriented approach
• Proficiency in Microsoft Office Suite including Outlook, Word, Excel, and Power Point
• Experience with Concur, SharePoint, Visio, or similar business systems highly preferred
• Notary Public certification preferred or willingness to obtain certification

• High school diploma or equivalent required;
  Associate’s or Bachelor’s degree preferred
• 3+ years of experience in office administration, executive support, hospitality, or operations coordination preferred
• Strong organizational skills with the ability to manage competing priorities in a fast-paced environment
• Professional communication skills with a collaborative and service-focused approach
• Ability to work independently while building strong cross-functional relationships
• Strong attention to detail, urgency, and accountability

Health & Wellness

• Medical, Dental, and Vision coverage
• Pharmacy benefits
• Virtual care and mental health support
• Flexible Spending Accounts (FSA) and Health Savings Account (HSA)
• Supplemental health and life insurance

Financial & Protection

• 401(k) with company match
• Employee referral program
• Prepaid legal services
• Identity theft protection

Work-Life Balance & Perks

• Generous paid time off
• Pet insurance
• Tuition and continuing education reimbursement

At Vital Caring, we’re more than a healthcare company - we’re a team driven by purpose, compassion, and people-first leadership. If you enjoy being the go-to person who keeps operations running smoothly, creates exceptional experiences, and brings professionalism and positivity to every interaction, we’d love to connect with you.