Regional Jail Administrative Coordinator

Description

The Richmond Behavioral Health Authority is seeking an Administrative Coordinator to join our Regional Programs! The preferred candidate will be able to provide a high level of skilled, administrative support to the Region 4 Jail Team and other assigned programs, including planning, monitoring and coordinating various programs, activities and staff; maintaining records and files; preparing reports; maintaining accurate and timely data entry of consumer information into the electronic system;

and related work as apparent or assigned. Work is performed under the limited supervision of the assigned Program Supervisor.

Essential Functions

Provides administrative support to the Region 4 Jail Team, Jail-Based Restoration Unit at Riverside Regional Jail, and other assigned programs.

Processes court orders and referrals for services within established time frames.

Collaborates with courts, attorneys, and other community partners to obtain relevant information for court orders in accordance with Virginia statutes and best practices.

Manages confidential psychological, medical, and legal information in an ethical manner and in accordance with legal standards.

Ensures accuracy and validity of information to comply with statutory obligations. Collects and compiles statistical data to prepare monthly reports.

Updates consumers' files, database records and various tracking documents as needed.

Prepares timesheets for assigned personnel; collects leave documentation; forwards electronic timesheets to appropriate personnel.

Maintains an inventory of office supplies; orders supplies as needed.

Prepares and submits reports for management as required ensuring compliance of all State and Federal regulations.

Creates and compiles expenditure spreadsheets from invoices; verifies accuracy of invoices; reviews and submits reimbursement and refund requests.

Prepares monthly meeting minutes of staff meetings and other meetings as required.

Ensures appropriate forms are used by staff; maintains all manuals held by staff and supervisory levels; prepares and updates forms; maintains original packets for intake, assessment and annual reviews.

Creates marketing items for consumer referrals as needed including greeting cards, presentation board for events, etc.

Maintains staff contact list including staff listings, email address book and website.

Collects employees and consumers suggestions; generates monthly reports for Managers and/or Directors.

Provides training for other administrative staff on various software packages; troubleshoots hardware, software and office equipment issues within assigned programs.

Organizes, reconciles and distributes multiple daily schedules; schedules and reschedules appointments for consumers as required.

Files and scans various documents.

Performs special projects as assigned.

Position Requirements

Education and Experience

Associate’s degree with coursework in business administration, or related field and considerable experience in program and administrative support, customer service, office assistance, bookkeeping, business management, or equivalent combination of education and experience.

Physical Requirements

This work requires the occasional exertion of up to 10 pounds of force; work regularly requires sitting, speaking or hearing, using hands to finger, handle or feel and repetitive motions and occasionally requires standing, walking, reaching with hands and arms and lifting; work has standard vision requirements; vocal communication is required for expressing or exchanging ideas by means of the spoken word;

hearing is required to perceive information at normal spoken word levels; work requires preparing and analyzing written or computer data, operating motor vehicles or equipment and observing general surroundings and activities; work has no exposure to environmental conditions; work is generally in a moderately noisy location (e.g. business office, light traffic).

Special Requirements

Valid driver’s license in the Commonwealth of Virginia.

Occasional travel within the region to support regional programs and activities.

** Continued employment is contingent upon ongoing funding and program…