Remote Part-Time Executive Assistant & Board Coordinator
Suffolk, Virginia, 23432, USA
Listed on 2026-05-30
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Administrative/Clerical
Office Administrator/ Coordinator, Virtual Assistant/ Remote Admin, Business Administration, Executive Admin/ Personal Assistant
About the Role
A professional association is seeking a highly organized and tech-savvy
Part-Time Executive Assistant / Administrative Coordinator to support the CEO and assist with key administrative and board-related functions. This position focuses on executive support, travel coordination, meeting logistics, and administrative organization in a fast-paced, small-team environment.
Provide administrative support to the CEO, including scheduling and coordinating meetings
Manage travel arrangements for domestic and international trips
Assist with managing the CEO’s calendar and prioritizing meeting requests
Prepare materials and coordinate logistics for quarterly board meetings
Set up and manage Microsoft Teams meetings, including troubleshooting minor technical issues
Take meeting notes and distribute summaries when needed
Compile board workbooks and supporting documentation for meetings
Edit and proofread internal and board-facing materials
Assist with expense reporting and administrative documentation
Help anticipate scheduling conflicts and support executive time management
Provide occasional administrative support during conferences or major meetings
Administrative Assistant or Executive Assistant experience preferred
Open to candidates with backgrounds inadministrative support, customer service, or membership-based organizations
Strong technical aptitude and comfort learning new systems
Proficiency with Microsoft Office and Microsoft Teams
Excellent organization, time management, and attention to detail
Strong written communication and proofreading skills
Ability to work independently and solve problems proactively
Comfortable working in afast-paced, small-team environment
Candidates located in the DC / Northern VA / Maryland area preferred for occasional in-person support
Primarily Remote (DMV-area candidates preferred for occasional in-person support in Arlington, VA)
$22–$27/hour depending on experience
20–30 hours per week (Part-Time)
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