Executive Assistant

Overview

Bulls Eye Recruiting is recruiting for a hospitality-driven family restaurant that has been open in Austin for over 70 years. They are committed to exceptional food, service, and guest experience. Their organization has established an outstanding reputation for quality. Their leadership team is hands-on, fast-moving, and deeply involved in daily operations. We value professionalism, adaptability, and a strong sense of ownership.

The Executive Assistant will assist high-level restaurant leadership while also managing essential administrative functions. They keep operations organized and efficient. The primary functions of this role are in support of the Board of Directors with a secondary focus on supporting senior management and general office management.

• Administrative Tasks (60%)
  • Support management with compliance documentation, licensing, and operational checklists, including assisting with public liability claims, workers’ compensation claims, audits, and employee insurance applications during open enrollment.
  • Arrange and participate in internal meetings, including attending semi-monthly manager meetings, setting up rooms for meetings, handling customer reservation requests, note-taking during meetings, emailing, and assisting with filing.
  • Support the planning and execution of marketing initiatives and events by working alongside managers in teams, including private party scheduling and YELP review replies.
  • Assist with calendars and manage vacation time-off schedules for management.
  • Arrange travel, itineraries, and logistics for food shows.
  • Coordinate and manage office supply orders.
• Executive Tasks (40%)
  • Manage and maintain the Board President’s calendar, including overseeing calendar reminders and scheduling internal and external meetings.
  • Support preparing for meetings and presentations, organizing meeting logistics, post-meeting follow-ups, drafting emails and letter correspondence, and printing requests as necessary.
  • Serve as an assistant to board committees, including scheduling and follow-up, coordinating preparation of agendas, packets, and maintaining meeting minutes.

• Bachelor’s degree or equivalent, combination of education, training, and experience.
• Minimum of five years’ experience as an Executive Assistant, Administrative Assistant, or similar support role.
• Strong interpersonal skills with the ability to build relationships with stakeholders, including staff and Board Members.
• Strong writing and analytical skills with the ability to synthesize and share information effectively.
• Ability to adapt to changing priorities and work effectively in a fast-paced environment.
• Ability to maintain composure, emotional intelligence, and customer service excellence under pressure.
• Self-starter who actively seeks opportunities and proposes solutions.
• Highly resourceful team player with the ability to be extremely effective independently.
• Proven ability to handle confidential information with discretion.
• Proficiency in Excel, Zoom.

• Competitive salary based on experience.
• Health benefits.
• 3 weeks paid vacation per year.
• Paid meals per shift.
• Paid holidays (Christmas, New Years, Easter, Thanksgiving).

• Hybrid.
• M-Thurs:
  On-site.
• Fri:
  Work from home.