Executive Assistant

Job Details

Location:

Remote (must be based in North or South America and work within PST or EST)

Hours:

Full‑time, with flexibility for occasional evening and weekend support

We are seeking an Operator/Executive Assistant to support the CEO of a fast‑moving venture. The role requires full calendar management, high‑profile relationship coordination, AI‑driven workflow optimization, and day‑to‑day operational support across both professional and personal domains.

• Full calendar management for the CEO across professional and personal commitments.
• Business and personal travel coordination, including complex itineraries and last‑minute changes.
• Email and communication triage: surfacing what matters, filtering what doesn’t.
• Project tracking and task management across multiple tools and work streams.
• Research, vendor coordination, and special projects as needed.
• Investor, partner, and high‑profile relationship coordination (CRM, LP tracking, follow‑ups, gifting).
• Podcast and content schedule coordination.
• Customer service resolution, online purchasing, sourcing, and negotiation support.
• Personal logistics, household coordination, wellness logistics, and occasional family travel or event support.

• AI‑native fluency demonstrated; custom workflows, automations, and daily use of tools such as ChatGPT, Claude, Perplexity, Click Up Brain.
• Zero‑onboarding readiness: orient quickly and contribute from Day 1.
• Proactive, independent execution; anticipate needs and act before being asked.
• Strong systems‑thinking: build infrastructure to improve workflow continuity.
• Professional presence and communication skills; remote knowledge of Google Workspace, Slack, Click Up, 1
  
  Password.
• Calm under pressure; absorb urgency without becoming reactive.
• Executive presence: handle sensitive information with discretion, good judgment, and polished communication.
• Experience supporting a high‑energy executive or founder is preferred.

• Not a passive support role; no waiting for direction or frequent check‑ins.
• Not for someone with only surface‑level AI experience.
• Not for someone who requires a structured onboarding program.
• Not for someone who treats remote work as an invitation to be informal or inaccessible.

• Work from anywhere.
• Flexible schedule and time off—no micromanagement.
• Direct collaboration with the Founder.
• Access to top‑tier AI tools.
• Clear path for long‑term career growth.
• Supportive culture grounded in ownership and progress.