Administrative Assistant

Description

The Administrative Assistant position will report directly to Regional Administrator. This position will perform routine clerical, secretarial and administrative work in data processing, light accounting and record keeping.

• Assist Houston service manager in job management.
• Scanning completed service job files.
• Operates listed office machines.
• Maintains virtual job files.
• Process sales orders.
• Data entry for remote offices for accounting.
• Checking and verifying job files and service tickets for accuracy.
• Cut vendor purchase orders (POs).
• Update all purchase orders created and sent through the Docuware system.
• Assist regional admins with retrieving freight costs to keep jobs moving through the system.

• Candidates must have at least 2 years’ of administrative assistance experience in the industrial, manufacturing, or overhead crane industry.
• Ability to work at a high rate of accuracy.
• Ability to communicate professionally and pleasantly with teammates and public.
• Must be able to handle multiple deadlines.
• Must be proficient in Outlook, Excel, Word
• Light accounting and bookkeeping duties involved.
• Should be able to quickly learn internal accounting system.

• This job operates in a professional office environment.
• This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

• While performing the duties of this job, the employee is regularly required to talk to hear.
• The employee is frequently required to stand, walk, use hands and fingers, handle or feel, and reach with hands and arms.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• BCBS health insurance
• Dental/Vision
• 401k plan with match
• Short and long-term disability insurance available
• Company-paid basic life insurance
• Employee assistance program
• Additional life insurance available
• 9 paid holidays
• PTO Program
• Tool purchase program
• Weekly pay periods with direct deposit
• Competitive pay

Equal Opportunity Employer Minorities/Women/Protected Veterans/Disabled/Other Protected Category

Deshazo is committed to elevating our clients’ business needs through custom-built cranes and tailor-made automation systems. We enhance our products by providing expert inspections, repairs, modernizations or rebuilds.