SMA-Senior Management Assistant-Onsite

About Sandia

Sandia National Laboratories is the nation's premier science and engineering lab for national security and technology innovation, with teams of specialists focused on cutting-edge work in a broad array of areas. Some of the main reasons we love our jobs:

* Challenging work with amazing impact that contributes to security, peace, and freedom worldwide

* Extraordinary co-workers

* Some of the best tools, equipment, and research facilities in the world

* Career advancement and enrichment opportunities

* Flexible work arrangements for many positions include 9/80 (work 80 hours every two weeks, with every other Friday off) and 4/10 (work 4 ten-hour days each week) compressed workweeks, part-time work, and telecommuting (a mix of onsite work and working from home)

* Generous vacation, strong medical and other benefits, competitive 401k, learning opportunities, relocation assistance and amenities aimed at creating a solid work/life balance
* World-changing technologies. Life-changing careers. Learn more about Sandia at: http://(Use the "Apply for this Job" box below)..gov

* These benefits vary by job classification.

What Your Job Will Be Like

Sandia National Laboratories is seeking a Senior Management Assistant (SMA) to support our Nuclear Deterrence System Modernization Center (Center 2300), our Center Director, and our office team. The SMA will play a crucial role in ensuring the office operates efficiently, working independently under general direction while collaborating with other Administrative Professionals to lead administrative activities. Key responsibilities include performing complex administrative duties to support the Center's programs and projects, providing backup support to the Division office, coordinating activities with other organizations, conducting analyses, and presenting findings.

The SMA may also represent the Center on corporate or divisional task forces. The quality of your work will significantly impact customer satisfaction, operational costs, and the achievement of organizational objectives, ultimately enhancing the efficiency of the Center Office. Center 2300 is a dynamic, close-knit team that values collaboration and innovation. In this role, you'll have the exciting opportunity to work closely with a diverse range of internal and external partners, driving impactful projects that make a real difference.

On any given day, you may be called on to:

* Exercise considerable discretion, judgment, and professionalism when handling high-level contacts and sensitive information.

* Facilitate Center Office and interdivisional communications

* Draft initial communications for the Director's review

* Manage the Director's calendar to optimize time commitments

* Prioritize incoming requests to enhance the Director's efficiency

* Assist with hiring and onboarding processes

* Coordinate logistics for meetings and events for the Director and Center

* Arrange domestic and international travel for the Director

* Facilitate center-wide events

* Coordinate technical requirements for classified and unclassified conferences, on-line meetings, and video teleconferences

* Ensure smooth office operations and effective organization within the Center Office

* Implement efficient records management processes with appropriate confidentiality

* Serve as the property and training coordinator for the Director/Center

* Facilitate incoming and outgoing visitor coordination

* Process facility and move requests

* Demonstrate knowledge of and adherence to organizational policies and procedures

* Arrange teleconferences and video conferences to enhance communication

* Complete work on the Sandia Classified Network.

Mentorship and Guidance for Administrative Professionals:

* Provide training and support to other Administrative Professionals as needed

* Serve as a center-wide resource and role model for Administrative Professionals

* Assist in hiring, onboarding, and training new Administrative Professionals

* Foster team collaboration across the Center, Division, and Laboratories

Due to the nature of the work, the selected applicant must be able to work onsite full-time.

Job Details

* # of Directors Supported: 1
* # of Staff Supported: 2

* Center Supported:…