Administrative Assistant

Administrative Assistant page is loaded## Administrative Assistant locations:
Penn State University Parktime type:
Full time posted on:
Posted Todayjob requisition :
REQ_#
** APPLICATION INSTRUCTIONS:*** ## CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please to complete the. Please do not apply here, apply internally through Workday.* ## CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please to complete the Please do not apply here, apply internally through Workday.* ## If you are NOT a current employee or student, please click “Apply” and complete .###

** Approval of remote and hybrid work is not guaranteed regardless of work location. For additional information on remote work at Penn State, see .**###   
** POSITION SPECIFICS
** We are searching for an experienced, positive, customer service oriented, and quality-conscious Administrative Assistant to join our Information Technology Services Office at the Applied Research Laboratory (ARL) at Penn State University. ARL Information Technology Services provides ARL’s administrative and research computing environments and capabilities, delivering secure, responsive, efficient, effective, and compliant IT services and operations to meet the demanding needs of ARL’s leading edge research.

This role will provide administrative and security support in a fast-paced environment.

ARL is an authorized DoD Skill Bridge partner and welcomes all transitioning military members to apply.

You will:
* Plan, organize, prioritize, and coordinate general administrative functions for a wide variety of activities, including greeting visitors, maintaining calendars and inbox mail, travel arrangements and purchases, communications, and record management
* Provide support for a wide variety of office-wide events (scheduling rooms, preparing agendas/ meeting materials, overseeing meeting logistics including audio-visual setups, security, refreshments, and vendor-delivered meals)
* Support staff compliance with required trainings, onboarding, and policy dissemination
* Support office recruitment processes for administrative roles; support employee off-boarding tasks, including gathering equipment and badges and debriefs
* Maintain office organizational chart and employee databases; coordinate and compile logistics for office relocations, including phone sets/lines, and equipment/furniture
* Act as a resource on a variety of areas, assist in resolving questions or inquiries regarding policies, processes, and procedures, and make recommendations to ensure compliance
* Analyze and develop new or update current systems, processes, or procedures to support office needs
* Purchase, monitor, and maintain offices supplies to support the staff, and establish tax exempt accounts with various vendors when necessary

Required skills/experience areas include:
* Success in an administrative-type role in professional environments where various forms of communication and organizational skills were crucial to be effective
* Microsoft Office (Outlook, Word, Excel, PowerPoint)
* Strong ability to multi-task, prioritize effectively, and work independently in fast-paced environments while maintaining excellent customer service standards

Preferred skills/experience areas include:
* Experience in a government, defense, or research environment
* Demonstrated experience in executive-level support
* Workday, or a similar administrative system
* Current eligibility for access to classified information at the Secret level or higher and may be subject to a government background investigation to upgrade clearance eligibility, if required
* Exposure to working on high-priority, high-volume projects
* Familiarity with ARL operations

Your work location will be fully on-site, located in State College, Pennsylvania.
** MINIMUM EDUCATION, WORK EXPERIENCE & REQUIRED CERTIFICATIONS
** If filled as Administrative Assistant - Senior Support, this position requires:

Associate Degree4+ years of relevant experience; or an equivalent combination of education and experience accepted

Required

Certifications:

None If filled as Administrative Assistant -…