Environmental Administrative Assistant

Entity:
Customers & Products

Job Family Group: HSSE Group

Job Description:

At bp, we provide an excellent working environment and employee benefits such as an open and inclusive culture, a great work‑life balance, tremendous learning and development opportunities to craft your career path, life and health insurance, medical care package and many others.

It’s an exciting time to join bp. As part of HSSE Team, you’ll be fully connected into the world of bp. You’ll play an increasingly important part within a network of like‑minded colleagues partnering on strategic projects that focus on safety and compliance. There’s a world of opportunities to build new skills, challenge yourself, and grow a long‑term career  if you want to be part of a caring, supportive environment where you can realize your full potential, we’re with you.

The Environmental Administrative Assistant provides operational support to the Environmental team, ensuring accurate planning, scheduling, processing of documentation, financial transactions, and compliance tracking across multiple systems.

• Manage mail distribution, document filing, and records retention
• Create purchase orders (POs) and process invoices in a timely and accurate manner
• Review service requests and coordinate invoice mailing
• Maintain and organize electronic and physical documentation
• Process and reconcile charges on the corporate credit card
• Support the review and tracking of environmental expenses in SAP
• Assist in resolving invoice and payment‑related issues
• Communicate and coordinate with multiple departments on behalf of Environmental team
• Track environmental testing schedules and maintain related reports
• Monitor events and checklist completion within internal databases
• Maintain tracking for cathodic protection activities, oil/water separator inspections, and other compliance reports completed by our operations teams
• Perform non‑routine administrative tasks and other duties as assigned
• Conduct occasional site visits with other Environmental team members
• Manage calendars for the Head of HSSE, ensuring alignment with priorities and commitments; proactively adjust schedules based on emerging needs
• Plan and manage domestic and international travel arrangements end‑to‑end for the Head of HSSE, anticipating all logistical needs
• Prepare and reconcile expense reports for timely processing

• High school diploma or equivalent required
• Excellent written and verbal communication
• Detail‑oriented, dependable, and proactive
• Strong organizational and time‑management skills
• Problem‑solving ability and proactive demeanor
• Ability to quickly learn and apply new information in a dynamic work environment
• Proficiency with office productivity software, databases, and general business systems, with the ability to learn new technologies as needed

No travel is expected with this role

This role is not eligible for relocation

This position is a hybrid of office/remote working

Air Quality Management, Biodiversity Management, Carbon Management, Chemical hazard management, Community Engagement, Cost‑conscious decision‑making, Data Analysis, Environmental Legal Compliance, Environmental management, Environment and Social Group Reporting, Environment and Social Impact Assessment, Environment and Social Project Compliance Analysis, HSE data knowledge, HSSE auditing and self‑verification, Noise emissions management, OMS and bp requirements, Remediation Management, Social Impact Management, Waste Management, Water Management

We are an equal opportunity employer. We do not discriminate on the basis of protected characteristics like race, religion, color, sex, national origin, sexual orientation, veteran status or disability status. Individuals with an accessibility need may request an adjustment/accommodation related to bp’s recruiting process (e.g., accessing the job application, completing required assessments, participating in telephone screenings or interviews, etc.). If you are selected for a position and depending on your role, your employment may be contingent upon adherence to local policy.

This may include pre‑placement drug screening, medical review of physical fitness for the role, and background checks.