Senior Administrative Assistant

Senior Administrative Assistant (New Brunswick, NJ) — hybrid:
Titusville, NJ office 3 days/week and work from home 2 days/week.

• Provide administrative support to HR Acquisitions & Development and Global Benefits & Retirement teams.
• Meetings management: calendar management; meeting conflict resolution and urgent requests; coordinate onsite/offsite meetings (venues, catering, agendas, logistics); ensure required meeting documents are submitted timely (presentations, pre-reads).
• Team management: handle confidential matters with discretion; onboarding/offboarding for employees and contractors (new hires, terminations, leaves of absence, promotions, transfers, return to work); maintain distribution lists; plan/execute team-building events; collaborate with other admins; print/copy/scan/file/destroy documents or mail; maintain office environment with Facilities and IT support.
• Travel & expenses: arrange domestic/international travel (including passport/VISA documentation); process expense reports/receipts; oversee interview logistics and travel coordination; manage Corporate Meeting Card (CMC) activity and supporting documentation; resolve issues related to AmEx, phone services, IT, and vendor inquiries.
• Reporting: coordinate, prepare, and edit reports and presentations; key point of contact for procurement.
• Communication management: disseminate team communications (announcements and new-hire updates).

• Education:
  
  High school diploma required;
  Bachelor’s degree or formal administrative training preferred.
• Required:
  
  Minimum 5 years of administrative experience; proficiency in Microsoft 365 (Outlook, PowerPoint, Excel, Teams), collaboration tools, and expense systems; strong digital platform experience and virtual meeting technologies; outstanding organizational/prioritization skills; strong interpersonal and communication skills with executives/stakeholders; ability to exercise discretion, maintain confidentiality, and resolve complex issues independently; agility/adaptability in a hybrid work environment.

• Accountability;
  Administrative Support;
  Business Writing;
  Communication;
  Customer Centricity;
  Data Capturing;
  Diary Management;
  Document Management;
  Event Management;
  Microsoft Office;
  Office Administration;
  Organizational Knowledge;
  Organizing;
  Presentation Development;
  Process Oriented;
  Professional Ethics;
  Travel Planning;
  Typing.

• Vacation: 120 hours/calendar year
• Sick time: 40 hours/calendar year (CO: 48; WA: 56)
• Holiday pay (including floating holidays): 13 days/calendar year
• Work/Personal/Family Time: up to 40 hours/calendar year
• Parental Leave: 480 hours within one year of birth/adoption/foster care
• Bereavement Leave: 240 hours (immediate family) and 40 hours (extended family)/calendar year
• Caregiver Leave: 80 hours in a 52-week rolling period
• Volunteer Leave: 32 hours/calendar year
• Military Spouse Time-Off: 80 hours/calendar year
• Eligible for medical, dental, vision, and time off (and other benefits per applicable Collective Bargaining Agreement).