Executive Assistant

As an Executive Assistant, you will provide high-level administrative and organisational support to Managing Directors, ensuring their time is optimally managed and business priorities are met. This position plays a critical role in enabling senior leaders to focus on strategic leadership by managing complex scheduling, communications, and project coordination. Acting as a trusted partner, you will anticipate needs, resolve issues proactively, and contribute to the overall efficiency and success of the leadership  this role, you’ll manage calendars, travel arrangements, and meetings with precision, while preparing documents, reports, and presentations to support key initiatives.

You will also coordinate projects and events led by the Managing Directors, ensuring smooth execution and timely delivery. Professional liaison with internal teams and external stakeholders will be a core part of your responsibilities, requiring discretion and strong interpersonal skills.

Ultimately, your work will enable senior leaders to focus on high-impact decision-making, enhance organisational efficiency, and uphold the company’s reputation through professional representation. This is an opportunity to make a meaningful impact by supporting strategic business goals and fostering collaboration across the organisation.

KEY RESPONSIBILITIES Manage complex calendars, prioritising and scheduling meetings, appointments, and events across multiple time zones

Coordinate domestic and international travel, including flights, accommodation, visas, and detailed itineraries

Prepare, proofread, and format correspondence, reports, presentations, and board materials

Screen and manage incoming communications, responding on behalf of Managing Directors where appropriate

Organise and support meetings, including agenda preparation, minute-taking, and follow-up on action items

Plan and coordinate internal and external events, offsites, and executive workshops

Handle confidential information with discretion and professionalism

Liaise with key stakeholders, clients, and partners on behalf of the Managing Directors Track and reconcile expenses, process invoices, and manage budgets for executive activities

Support project management activities, ensuring deadlines and deliverables are met Anticipate the needs of the Managing Directors and proactively resolve issues

Provide general administrative support as required, including document management and office coordination.

SKILLS & COMPETENCIES To be successful in this role, you will demonstrate:

Exceptional organisational and time management skills; ability to prioritise and multi-task effectively

Excellent written and verbal communication skills

High level of discretion, integrity, and professionalism

Strong problem-solving skills and proactive approach

Attention to detail and accuracy in all work Ability to build relationships and influence at all levels

Adaptability and resilience in a dynamic, fast-paced environment

Strong judgement and decision-making abilities

Passion for our mission ‘to generate a more sustainable future by leading the transition to clean energy

Our values: be a leader, build trust, be responsible, be innovative and ‘bring your alpha’.EXPERIENCE & QUALIFICATIONS Bachelor’s degree or equivalent experience preferred

Minimum 5 years’ experience as an Executive Assistant or in a similar high-level administrative role Experience supporting C-suite or senior executives, ideally within a fast-paced, international environment

Advanced proficiency in Microsoft Office Suite (Outlook, Word, PowerPoint, Excel); experience with collaboration tools (e.g., Teams, Zoom, SharePoint) is advantageous

Demonstrated ability to handle confidential information with integrity

Experience coordinating international travel and managing complex schedules

WHAT WE OFFERA busy role in a supportive team, with plenty of opportunities to learn

International scope – we operate in over 8 countries

Hybrid working – we will need you in the central Milan office at least three times a week and alternating working from home every other Friday.

HOW TO APPLY

If you are interested in this opportunity, please follow the link to apply or…