Administrative Support Assistant ; Remote

Administrative Support Assistant 1 (Remote)

:
ARS-PWA-041

Location:

Davis
Program:
ARS

Wage/Hr:
$30.00
Hours/Week:
30
Minimum Age:
55

For over 25 years, National Experienced Workforce Solutions (NEW Solutions) has
specialized in connecting experienced workers (ages 55+) with full-time and
part-time job opportunities that support the critical missions of Federal
Agencies across the United States.

NEW Solutions connects experienced workers (ages 55+) with the USDA Agricultural
Research Service (ARS). These experienced professionals provide administrative,
scientific, and technical support to the Agricultural Research Service through
the Experienced Worker Program (EWP).

Positions listed here do not guarantee employment for any definite period.
Enrollment in the Experienced Worker Programs administered by NEW Solutions is
temporary. The enrollment relationship between NEW Solutions and the Enrollee is
an ?at-will? relationship. This means that an Enrollee is free to terminate
enrollment at any time during the enrollment period, and NEW Solutions and the
Agency have the right to terminate the relationship with the Enrollee.

PLEASE NOTE:

An ?

Enrollee? is not a federal employee, nor an employee of NEW
Solutions. An ?

Enrollee? is a participant in a grant program established through
a Cooperative Agreement funded by the agency and administered by NEW Solutions.
The enrollee shall not sign federal documents, authorize the use of federal
funds, nor initiate or conduct federally funded research projects. The enrollee
shall not author articles for publication as a federal employee, nor coordinate
scientific research between the Government and private industry. The enrollee
shall not present themselves as a Government employee or Government
representative at meetings both foreign and domestic or when coordinating
federal agencies? areas of research. The enrollee shall not make decisions on
federally based research on behalf of Government policy makers, and the enrollee
shall not supervise any Government employees.

This opportunity applies to applicants legally eligible to work in the United
States.

* This position will be open until filled. This position has the option to work
remotely.

Qualifications:

Minimum of 1 year(s) of experience in Administrative Support Assistant OR AA
Degree in N/A

N/A
Experience required with Windows, MS Word, MS Excel
Adobe
Duties:

Plays a key role in keeping daily operations organized and responsive. This
position supports staff, manages essential office functions, and ensures smooth
communication across the organization. Must be able to work independently, with
minimal supervision. The enrollee shall not sign federal documents, authorize
the use of federal funds, nor initiate or conduct federally funded research
projects. The enrollee shall not author articles for publication as a federal
employee, nor coordinate scientific research between the Government and private
industry. The enrollee shall not present themselves as a Government employee or
Government representative at meetings both foreign and domestic or when
coordinating federal agencies? areas of research. The enrollee shall not make
decisions on federally based research on behalf of Government policy makers, and
the enrollee shall not supervise any Government employees.

Enter and monitor information in the Agricultural Research Information
System (ARIS). Enters into the Agreement Information Management System (AIMS),
AD-416/417 research projects (new, revisions, corrections, updates, and/or
expirations), post doc applications, foreign travel documents including trip
reports, ARS-115s, invention disclosures. Prepares and monitors fund
transfers. 20%
As directed by the monitor, enters data into CATS; including travel,
training, and purchase card purchases within governing authorities. Files
monthly vehicle inspections, drivers log, and receipts provided by the Fleet
Manager and/or assigned driver. 20%
Travel reservations are appropriately placed in the Agency travel system and
informs travelers in a timely manner on allowances and requirements. Accurately
prepares authorizations and vouchers in CONCUR for subsequent ARS approval for
outside funds or foreign travel as needed by Area/Agency. Understands the
process to ensure Centrally Billed Account (CBA) is appropriately used and
outside persons are in the National Finance Center (NFC) database for payment of
travel. Enters and monitors information in ATIS. 20%
Enters incoming fund requests (IFR) for authorization to apply for funds
from outside sources. Assists RL and AO in the preparation of annual reports by
monitoring due dates and obtaining required information to complete reports.
Maintains a manuscript file to document that all reviews and clearances have
been met. Performs assigned quarterly reviews of the ARS-115 records to identify
and request missing information from the SYs in a timely manner. 20%
Utilizes the customer service portal to create ticket requests as required,
uploading mandatory documents at the moment of creation. These tickets may
include…