Administrative Coordinator

Position Overview

Now Hiring:
Administrative Coordinator

Full-Time | Exempt Position

Hybrid | Washington, DC (3 days in office)

Salary: $50k to $55k per year

We are seeking a highly organized, proactive, and collaborative Administrative Coordinator to support the organization’s daily operations and executive coordination efforts. This role is ideal for someone who thrives in a fast-paced environment, enjoys providing exceptional administrative support, and is passionate about making a meaningful impact through nonprofit work.

The Administrative Coordinator serves as a key point of contact for literacy advocates, donors, partners, and internal teams. The ideal candidate is detail-oriented, resourceful, and able to manage multiple priorities while maintaining professionalism and accuracy.

• Answer and direct incoming phone calls and email inquiries with professionalism and efficiency.
• Welcome and assist office visitors.
• Manage incoming and outgoing mail and package distribution.
• Prepare and execute donor acknowledgments and other correspondence in accordance with organizational standards and timelines.
• Coordinate mailings, premiums, and administrative materials.
• Maintain organized, accurate, and up-to-date records and files.
• Identify and elevate data or process issues as needed.
• Prepare tracking reports and administrative data to support workflow management and decision-making.

• Maintain the CEO’s calendar by scheduling meetings, conferences, and virtual appointments.
• Coordinate CEO travel arrangements and expense reporting.
• Assist in preparing presentation materials and executive communications in both print and digital formats.
• Collaborate across departments to support customized communications and organizational initiatives.
• Ensure timely documentation and follow-through on inquiries, interactions, and resolutions.

• Bachelor’s degree required.
• 0–2 years of professional experience in administrative support, nonprofit operations, customer service, or related fields.
• Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
• Excellent written and verbal communication skills.
• Strong organizational, analytical, and problem-solving abilities.
• Ability to manage multiple tasks with strong attention to detail.
• Self-starter with the ability to work independently and collaboratively.
• Comfortable learning new systems and applications quickly.
• Commitment to teamwork, professionalism, and RIF’s mission of advancing children’s literacy.

• Hybrid work environment with a combination of in-office and remote work.
• Primarily sedentary office role involving frequent computer and phone use.
• Light lifting of up to 25 pounds may occasionally be required.
• No travel required.

At RIF, you’ll join a mission-driven team dedicated to helping children discover the joy and power of reading. Your work will directly support programs and partnerships that create equitable literacy opportunities for children nationwide.

USD $50,000.00 - USD $55,000.00 /Yr.