Receptionist And Administrator

Executive Assistant to Chief Executive Officer

We are seeking a highly capable and professional Executive Assistant to directly support our CEO in managing strategic initiatives, cross-functional projects, and high-level stakeholder coordination.

This role requires someone who is structured, detail-oriented, and confident in handling executive-level communication, including exposure to government institutions and board-level discussions.

The ideal candidate is fluent in Mandarin and English, has experience supporting senior executives or Board of Directors, and is comfortable managing complex projects in a fast-paced, dynamic environment.

Key Responsibilities

• Provide direct executive support to the CEO in daily operations and strategic matters.
• Coordinate and monitor key company projects, ensuring timely execution and reporting.
• Act as liaison between CEO and internal departments, external partners, and government institutions.
• Prepare executive reports, presentations, and business documentation in Mandarin and English.
• Attend meetings with CEO, take minutes, and follow up on action items.
• Manage CEO’s schedule, priorities, and confidential matters with discretion.
• Support business expansion initiatives and cross-border communication when required.
• Assist in preparing materials for Board of Directors and senior management meetings.

Requirements

• Bachelor’s Degree in Business, Management, International Relations, Law, or related field.
• Fluent in Mandarin and English (written and spoken) –
  mandatory
  .
• Minimum 3–5 years of experience as Executive Assistant, Personal Assistant to CEO, or Assistant to Board of Directors.
• Experience handling strategic projects and cross-department coordination.
• Exposure to government institutions, licensing processes, or regulatory affairs is highly preferred.
• Strong understanding of business structure and executive workflow.
• Excellent organizational, communication, and analytical skills.
• High level of professionalism, confidentiality, and integrity.
• Proactive, structured, and able to work under pressure.

This position is ideal for a mature, strategic, and trustworthy professional who can operate confidently at executive and board level while supporting fast-paced business growth.

Our client is seeking a highly organized and proactive Office Administrator and Executive Assistant to provide comprehensive administrative support within a remote setting. This role is essential for ensuring the smooth and efficient operation of our client's daily business activities.

Key Responsibilities

• Managing complex calendars and scheduling appointments for executives and teams.
• Coordinating and preparing for virtual meetings, including agendas, minutes, and follow-up actions.
• Handling incoming and outgoing communications, including emails, phone calls, and mail.
• Organizing and maintaining digital filing systems and important documents.
• Procuring and managing office supplies, equipment, and vendor services.
• Assisting with travel arrangements and expense reporting.
• Providing general administrative support to all staff members.
• Acting as a primary point of contact for internal and external inquiries.
• Implementing and maintaining efficient office procedures and workflows.
• Assisting with onboarding new remote employees.
• Managing incoming and outgoing mail and packages.
• Supporting special projects as assigned by executives.
• Ensuring the smooth functioning of remote office technology and tools.
• Maintaining a high level of professionalism and confidentiality.
• Anticipating the needs of executives and proactively addressing them.

Qualifications

• High school diploma or equivalent;
  Associate's or Bachelor's degree preferred.
• Minimum of 3 years of experience in office administration, executive assistance, or a related field.
• Proven experience supporting executives in a remote or hybrid environment.
• Excellent proficiency in office productivity software (e.g., Microsoft Office Suite, Google Workspace).
• Strong organizational and time-management skills, with the ability to multitask effectively.
• Exceptional written and verbal communication skills.
• Discretion and ability to handle confidential…