Senior Executive Assistant to Chief Strategy Officer

Position: Senior Executive Assistant to the Chief Strategy Officer
Location: Tower

Job Description:
This position provides executive level administrative support to Intermountain Health's Chief Strategy Officer (CSO). This highly visible position directly interacts with members of the community on behalf of CSO and performs executive administrative functions. In addition, he/she creates agendas, drafts presentations, and distributes materials and documents minutes for meetings.

The incumbent must use judgment in composing correspondence, preparing reports, scheduling meetings and appointments, and determining the appropriate person with whom to address incoming requests, questions or other correspondence.
Location

• This position is based in downtown Salt Lake City (Key Bank Building) with the opportunity to work from home approximately 50% of the time.

Essential Functions

• The Executive Assistant - Senior, ELT proactively anticipates needs to support a variety of administrative functions for a member of Intermountain Health's Enterprise Leadership Team (ELT) in a time sensitive, accurate, and confidential nature using discretion and tact.
• Primary responsibilities include partnering with the leader on task management, project coordination, executive calendar, correspondence, travel/expense management, response to inquiries and requests, board and meeting management, and support of system needs. Flexible schedule is needed as work may occur outside normal business hours.
• The Executive Assistant - Senior, ELT partners with their assigned leader and serves as a liaison with other internal and external stakeholders. Under the direction of the leader, caregiver will support Intermountain Operating Model systems, coordinate special projects and system-level, cross-functional initiatives. This caregiver serves as a thought partner to their assigned leader(s).
• This caregiver provides advanced support of a technical nature including remote meeting management, facilitation of presentations and reporting, and management of multimedia needs both by the leader(s) and meeting support. Caregiver works as a competent member of the team, willingly providing back up support when appropriate, and actively supporting team goals.

Skills

• Team Support
• Meeting Facilitation
• Answering Telephones
• Office Administration
• Communication Work
• Communication
• Interpersonal Communication
• Leadership
• People Management
• Organizing Meetings
• Meeting Management
• Organizing

Required Qualifications

• Demonstrated experience supporting a C-level executive leader(s), including experience proactively managing calendars, correspondence, travel/expenses, and remote and in-person meeting support.
• Demonstrated excellent organizational skills and attention to detail
• Excellent verbal and written communication skills including spelling, punctuation, grammar
• Demonstrated ability to work effectively in a fast-paced setting without constant or direct supervision
• Demonstrated ability to exercise sound judgement and discretion
• Demonstrated excellent interpersonal skills with internal and external senior-level leaders
• Demonstrated proficient time management, ability to prioritize and flex work to align with business operational priorities
• Demonstrated ability to manage conflicting priorities with professionalism and equanimity
• Demonstrated efficiency in project coordination, tracking actions and outcomes
• Demonstrated experience as valuable team player

Additional Information

• Pay offers are determined by prior years of relevant experience.

Physical Requirements

• Ongoing need for employee to see and read information, labels, documents, monitors, identify equipment and supplies, and be able to assess customer needs.
• Frequent interactions with providers, colleagues, customers, patients/clients and visitors that require employee to verbally communicate as well as hear and understand spoken information, needs, and issues quickly and accurately.
• Manual dexterity of hands and fingers to manipulate complex and delicate supplies and equipment with precision and accuracy. This includes frequent computer use for typing, accessing needed information, etc.
• For roles requiring driving:
  Expected to drive a vehicle which requires sitting, seeing and reading signs, traffic signals, and other…