Assistant to Vice Chancellor

The University of Alaska Fairbanks is seeking a professional, highly organized, and detail-oriented Administrative Specialist 3 to support the Vice Chancellor's Office. This position serves as a key administrative and communications liaison among university leadership, faculty, staff, students, and external stakeholders while coordinating executive operations, communications, meetings, special events, records management, and scheduling activities.

The successful candidate will demonstrate sound judgment, discretion, and professionalism while managing multiple priorities in a fast-paced environment. This role requires exceptional organizational, communication, and problem-solving skills, along with the ability to maintain confidentiality and provide high-level administrative support to executive leadership.

The successful candidate will possess advanced knowledge of the University of Alaska and University of Alaska Fairbanks organizational structure, along with progressively responsible executive-level administrative experience. The individual will demonstrate comprehensive knowledge of executive office protocols and university administrative operations, exceptional interpersonal and communication skills, and the ability to exercise tact, diplomacy, discretion, and sound judgment in a dynamic, fast-paced environment.

The ideal candidate will be highly adaptable, capable of managing shifting priorities and competing demands while maintaining strict

confidentiality. Proficiency with electronic information systems, including Banner, spreadsheets, databases, word processing, and email platforms, is essential.

Minimum Qualifications:

Three years college coursework and 3 years of increasingly responsible experience related to the duties OR combination of training and experience.

Position Details:

This is a full-time, exempt staff position complete with both a competitive salary and full employee benefits package. UA provides a generous compensation package that includes retirement options, annual leave, 12 paid holidays per year, tuition waivers for employees and family members, and affordable medical, dental and vision care coverage. New hires will be placed on the UA Staff Salary Schedule, Grade 79, based on education and experience.

Application review will begin on June 5, 2026. Applications received by this date will receive priority consideration; however, the recruitment will remain open until filled.

The University of Alaska (UA) reserves the right to require employees to work on-site at the UA facilities. Hybrid and remote work may be approved for employees based in Alaska at the University's discretion. Remote work for employees based outside the State of Alaska may be approved only in exceptional circumstances or when required by the position's job duties.

To view the full list of job responsibilities, please .

️If you have any questions regarding this position, please contact Bridget Thimsen, SBO HRC at bmthimsen

* To be eligible for this position, applicants must be legally authorized to work in the United States without restriction. Applicants who now or may in the future require visa sponsorship to work in the United States are not eligible.

The University of Alaska (UA) is responsible for providing reasonable accommodations to individuals with disabilities throughout the applicant screening process. If you need assistance in completing this application or during any phase of the interview process, please contact the ADA team at ua-ada.

The University of Alaska ((Use the "Apply for this Job" box below).) is an Equal Opportunity/Equal Access Employer and Educational Institution. The University is committed to a policy of non-discrimination () against individuals on the basis of any legally protected status.

The successful applicant is required to complete a background check. Any offer of employment is contingent on the background check.

Your application for employment with the University of Alaska is subject to public disclosure under the Alaska Public Records Act.

All employees at the University of Alaska are expected to uphold the highest standards of ethics and professionalism when conducting or engaged in university business.

* Each university within the University of Alaska system publishes an Annual Security and Fire Safety Report which contains information regarding campus safety and security including topics such as: campus law enforcement authority; crime reporting policies; campus alerts (Timely Warnings and Emergency Notifications); fire safety policies and procedures; programs to prevent dating violence, domestic violence, sexual assault and stalking; the procedures the University will follow when one of these crimes is reported;

and other matters of importance related to security on campus. The report also contains information about crime statistics for the three most recent calendar years concerning reported crimes that occurred on campus; in On-Campus Student Housing Facilities; in Noncampus…