Office manager​/accounts payable & receivable

The Office Manager is responsible for overseeing day-to-day administrative operations while supporting accounting, payroll coordination, employee onboarding, and general office management. This role plays a critical part in maintaining accurate financial records, supporting company operations, and ensuring efficient communication across departments.

The ideal candidate is dependable, organized, self-motivated, and comfortable working in a fast-paced fabrication and manufacturing environment.

• Process accounts payable and accounts receivable transactions accurately and timely
• Enter receipts and payables into Quick Books
• Process vendor payments and maintain accurate payment records
• Enter invoices into Open Invoice
• Reconcile credit card charges and match receipts for company cardholders
• Assist with monthly reporting and documentation
• Complete monthly use tax report entries and provide reports to management
• Perform remote bank deposits through First Western Bank Remote Deposit
• Maintain organized accounting and vendor files

• Manage incoming emails, phone calls, and physical mail
• Retrieve mail from the post office
• Maintain office filing systems and company records
• Coordinate office supplies and general administrative support
• Assist management with scheduling, correspondence, and special projects
• Support communication between office staff, shop personnel, and management

• Assist with employee benefits enrollment and setup
• Maintain employee records and documentation
• Support employee communication and administrative needs

• Monitor employee entries in Connecteam
• Add and remove employees within Connecteam
• Create and manage job entries within Connecteam
• Maintain accurate electronic records and system updates

• Previous experience in office management, bookkeeping, accounting, or administrative support preferred
• Experience with accounts payable and accounts receivable required
• Proficiency with Quick Books required
• Strong computer and organizational skills
• Ability to manage multiple priorities and meet deadlines
• Excellent attention to detail and accuracy
• Strong verbal and written communication skills
• Ability to work independently and maintain confidentiality

• Experience with Open Invoice or similar invoicing platforms
• Familiarity with employee management software
• Knowledge of general accounting principles
• Experience supporting small to mid-sized businesses
• Full-time, in-office position, however we are willing to entertain some weekly remote work for the right candidate
• Collaborative team environment supporting both office and shop operations
• Fast-paced fabrication and manufacturing setting
• Competitive pay based on experience
• Paid time off and holidays
• Opportunities for long-term growth and advancement

We are looking for a motivated professional who takes pride in keeping operations organized, efficient, and running smoothly.