Executive Assistant to Founder of Series Startup. LilyLifestyle

Executive Assistant Opportunity

Female founder is looking for an Executive Assistant to join her team. With their recent Series A, this is an incredible opportunity to join a fast-growing startup and be an early member of the team! In this role, you will provide administrative support to the Founder to ensure the day-to-day runs smoothly and efficiently, including inbox management and drafting communications, calendar management and scheduling, booking travel, and ad hoc tasks.

Someone extremely organized and detail-oriented, who navigates ambiguity with calm focus and can juggle multiple moving pieces. Previous experience supporting a busy tech executive is preferred. This role will begin primarily in-office, 5 days/week, based in NYC during the ramp-up period, and will then offer flexibility to work from home 2-3 days/week. 160-180K DOE + benefits, bonus, and unlimited PTO.

Responsibilities:

• Own the Founder's calendar with prioritization, ensuring priorities are aligned and time is optimized.
• Serve as gatekeeper and point of contact for internal and external stakeholders.
• Manage inbox triage and draft responses on the Founder's behalf.
• Prepare briefing materials, presentations, and reports for board meetings, investor meetings, and key decisions.
• Attend meetings, take notes, track action items, and ensure follow-through.
• Plan and execute company events, off‑sites, and team gatherings.
• Coordinate complex travel arrangements across multiple time zones.
• Lead cross‑functional projects to keep initiatives moving forward.
• Manage relationships with vendors, consultants, and key stakeholders.

Qualifications:

• 3-5+ years of experience supporting C‑level executives, ideally in startups or fast‑paced environments.
• Exceptional written and verbal communication skills.
• Proactive problem‑solver who anticipates needs before being asked.
• Comfortable with ambiguity and rapid context‑switching.
• High emotional intelligence and the ability to build relationships at all levels.
• Impeccable discretion with confidential information.
• Tech‑savvy and quick to learn new tools.
• Unflappable under pressure with strong attention to detail.
• Curious and comfortable working with new tech, including AI tools.

* Please Note:

Your application will be considered for all open positions. You do not need to apply for multiple roles.