Executive Support Specialist
Remote / Online - Candidates ideally in
Salem, Marion County, Oregon, 97308, USA
Listed on 2026-06-02
Salem, Marion County, Oregon, 97308, USA
Listing for:
State of Oregon
Remote/Work from Home
position Listed on 2026-06-02
Job specializations:
-
Administrative/Clerical
Job Description & How to Apply Below
Application Deadline:06/10/2026
Agency:
Department of Transportation Salary Range:$3,798 - $5,193
Position Type:
Employee
Position Title:
Executive Support Specialist
Job Description:
Executive Support Specialist 1 – Executive Support Specialist Oregon Department of Transportation Delivery & Operations Division – Maintenance & Operations Branch Wireless Communications Section Salem The role:
Join our team as the executive support specialist, where you will provide critical assistance to the wireless communications manager and team. In this role, you will coordinate calendars and meetings, coordinate recruitment and onboarding efforts, prepare reports and develop and implement procedures to ensure efficient work flow amongst the team. Apply today!
We provide a safe and reliable multimodal transportation system that connects people and helps Oregon's communities and economy thrive. We encourage people from all backgrounds and abilities to apply for our positions.
Before applying, visit our applicant information website to learn more about our process. If you are a current State of Oregon employee, you must apply through your employee Workday profile.
A day in the life:
Provide high level, confidential administrative support for the Wireless Communications Section.
Assist the management team including managing complex scheduling, correspondence and daily executive operations with accuracy and discretion.
Provide human resource related assistance including preparing recruitments, documentation, position descriptions and onboarding coordination.
Develop procedures, systems and/or forms to ensure efficient flow of information and services regarding programs between Wireless Communications section and other areas of the branch, agency or business partners.
Serve as a communication link for the Wireless Section Manager with entities such as ODOT Director's Office, Oregon Transportation Commission, Maintenance & Operations Branch, and Region & District staff.
Coordinate computer security/computer support requests and serve as the section cellular asset site coordinator.
Coordinate building work order requests with facilities.
Manage multiple priorities, deadlines and competing requests.
Work is primarily performed in an office or remote work environment with extensive computer use. Hybrid work options available!
To request a copy of the position description, which includes all duties and working conditions, please email ODOTRecruitmentgon.gov.
What’s in it for you:
Work/life balance, 11 paid holidays a year, flexible work schedules, paid leave and so much more. Learn more about working at the Oregon Department of Transportation and the benefits we offer.
Comprehensive and equitable base salary offer within the listed range. Through an equal pay assessment, we will determine the salary offer using the information you provide in your submitted application materials. Please ensure your application materials are detailed, accurate and reflect your skills, experience (paid and unpaid) and education as they relate to the position when applying.
The salary range listed is the non-PERS monthly salary range. If you are already a participating PERS member or once you become PERS eligible, the salary range will increase by 6.95%.Public Service Loan Forgiveness opportunity!
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Minimum qualifications:
Three years of clerical/secretarial experience which included: one year at a full performance level performing typing, word processing, or other generating of documents; and lead work responsibility or coordination of office procedures.
Note:
Courses or training in office occupations or office technology may be substituted for up to one year of the clerical/secretarial experience. No substitution will be made for the one year at the full performance level.
What we’d like to see:
If you have these attributes, let us know in your application materials! It's how we will choose whom to move forward! You do not need to have all these qualities to be eligible for this position. We may also use transferable skills, experience and education…
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