Executive Secretary-; Wayne Ci

Overview

The MDHHS mission is to provide opportunities, services, and programs that promote a healthy, safe, and stable environment for residents to be self-sufficient. We are committed to ensuring a diverse workforce and a work environment whereby all employees are treated with dignity, respect and fairness.

Position functions as a first line supervisor overseeing administrative support staff and serves as a coordinator to the Centralized Intake director. The position is responsible for overall day to day supervision, including assigning work and reviewing work. It also performs advanced secretarial assignments, assists the Centralized Intake director in managing day-to-day activities, acts as liaison to staff and the director, and prepares and edits materials for the director’s decisions.

The role involves handling highly confidential matters for staff and management and assists with scheduling of meetings/events and entering them into the calendar.

Required experience:

Six years of office experience involving administrative support practices, including three years equivalent to advanced level administrative support work (Secretary E8 or Legal Secretary E8), two years equivalent to a Secretary 9, Legal Secretary 9, or Senior Executive Management Assistant 9, or one year equivalent to a Division Head Legal Secretary 10 or Executive Secretary E10.

Education:

high school completion. Additional educational or experience requirements as specified in the supplemental questions must be documented in resume.

Educational level typically acquired through completion of high school.

See Qualifications above.

The office location is 3040 W. Grand Blvd., Detroit, MI. Based on operational needs and within established limits, remote work and alternate or hybrid work schedule requests may be considered for this position. Selected candidates who work remotely or hybrid must complete that work within Michigan. Candidates should confirm work location and schedule at the time of interview.

Employees will be provided computers and phones for necessary communications. If working remotely, employees are responsible for their own equipment and environment, including:

• A secure work location that allows privacy and prevents distractions.
• A high-speed internet connection of at least 25 Mbps download and 5 Mbps upload.
• Suitable lighting, furniture, and utilities.

Successful completion of a background investigation and a criminal records check is required. The use of artificial intelligence (AI) software is prohibited in all areas of the selection process, including responses to application questions, interview questions, or exercises.

If you require a reasonable accommodation to participate in the application or selection processes, please contact the ADA coordinator for the agency that posted this position vacancy.

For questions in regards to this specific position, please contact Lori Lindsey at LoriL
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MDHHS is proud to be a Michigan Veteran’s Affairs Agency (MVAA) Gold Level Veteran-Friendly Employer.