Program Administrative Assistant

About Us

When you work at Chugach Government Solutions (CGS), you join a proud legacy of supporting missions while sustaining culture.

The federal division of Chugach Alaska Corporation, CGS has been supporting critical missions as a government contractor for over 25 years. Our focus is to support facility maintenance, IT/technical services, construction and education. We are proud to have built, and continue to foster, an incredibly talented team spanning across the globe in hundreds of different fields - each team member proud to serve our country with first-class business services, while also making a difference for our Chugach shareholders.

At CGS, empowering employees is a part of our core, and that focus is one of the ways we build and foster high-performing teams. We empower our employees through competitive compensation and benefits package, professional growth opportunities, truthful communication, and more!

If you are looking for an opportunity to serve something bigger than yourself; if you want your day job to be one that creates meaningful value; if you are looking for an environment that highly values employees and respects individual differences - then Chugach Government Solutions may be the right fit for you!

Position Location

This position is located onsite in Linthicum Heights, MD.

Job Overview

This position provides advanced administrative and clerical support to leadership and the Human Resources department while serving as the primary front desk point of contact. Responsibilities include managing administrative workflows, coordinating office operations, supporting HR-related administrative functions, and maintaining program and personnel records. The role combines secretarial and HR support duties to ensure efficient daily operations.

Pay Rate: $41.52 / hour

Responsibilities

Essential

Job Duties:

* Greet visitors, determine nature of visit, and direct to appropriate personnel.

* Maintain visitor logs, issue badges, and support facility access procedures.

* Answer, screen, and route incoming calls, emails, and visitors appropriately.

* Provide general information and assistance to employees, applicants, and visitors.

* Provide administrative support to leadership, including calendar management, scheduling, and meeting coordination.

* Prepare correspondence, reports, and presentations.

* Maintain organized electronic and physical filing systems

* Track and maintain administrative records, reports, and documentation.

* Coordinate conference rooms, meals, meetings, events and office space usage.

* Manage incoming and outgoing mail, shipping, and deliveries.

* Maintain and distribute updated office contact lists.

* Maintain office and rewards room inventory and coordinate ordering of supplies as needed.

* Coordinate and process uniform orders, including tracking requests.

* Submit and track service requests (facilities, maintenance, IT support).

* Ensure common areas are organized, cleaned, stocked, and maintained.

* Maintain and organize program and contract-related documentation, records, and trackers.

* Maintain and update organizational charts to reflect current staffing and reporting structures.

* Support data collection and preparation of reports, metrics, and presentations.

* Coordinate with internal departments to gather and organize information.

* Assist with tracking deliverables, deadlines, and administrative activities.

* Assist with special projects and administrative research as needed.

* Perform other clerical and administrative duties as assigned.

Job Requirements

Mandatory:

* High school diploma or equivalent Government Equivalency Diploma (GED).

* Minimum of two (3) years' experience working in a similar clerical/administrative position.

* Strong organizational, communication, and customer service skills.

* Ability to interact professionally with employees, management, vendors, and visitors.

* Ability to manage multiple tasks and prioritize effectively.

* Mature judgment and ability to work with minimal supervision.

* Ability to use Microsoft Word, Excel, and Outlook to complete basic assignments.

* U.S. Citizenship.

* Ability to pass pre-hire background and drug screen.

* Valid driver's license with an acceptable driving record.

Preferred:

* Experience supporting program management.

* Experience in a government contracting environment.

* Intermediate user level of multiple Microsoft software products.

* Professional training or certification in customer service.

Working Conditions:

* This position is performed in an office setting using standard office equipment (desk, computer, phone, printer, copier, etc.) and does not include any option for remote work.

Physical Requirements:

* Ability to lift up to 25 pounds on occasion.

Disclosures

Chugach Government Solutions is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, gender, sexual orientation, gender identity or expression, age, pregnancy, disability, genetic factors, protected veteran status or…