Sr. Executive Assistant & Project Manager

Company Description

Guardant Health is a leading precision oncology company focused on guarding wellness and giving every person more time free from cancer. Founded in 2012, Guardant is transforming patient care and accelerating new cancer therapies by providing critical insights into what drives disease through its advanced blood and tissue tests, real-world data and AI analytics. Guardant tests help improve outcomes across all stages of care, including screening to find cancer early, monitoring for recurrence in early-stage cancer, and treatment selection for patients with advanced cancer.

For more information, visit  and follow the company on Linked In, X (Twitter) and Facebook.

Executive Assistant (EA) will provide advanced administrative support to ensure the smooth operations of the executive leadership team responsible for legal and compliance.

The ideal Executive Assistant is highly organized, an exceptional communicator, and adept at managing complex schedules. They excel at engaging with key internal and external stakeholders and work collaboratively with executive and administrative team members to coordinate a wide range of activities. Over time, they will develop the ability to anticipate the team's needs and proactively address them with foresight and efficiency.

Essential Duties and Responsibilities

* Serve as the primary point of contact for assigned leaders, managing interactions with internal and external customers and partners. This includes responding to emails, routing correspondence, and participating in key meetings.

* Address requests and inquiries promptly and appropriately.

* Oversee competing priorities and manage complex calendars spanning multiple executives and external stakeholders.

* Coordinate extensive domestic and international travel and meeting logistics-often requiring frequent adjustments-and prepare all related expense reports.

* Facilitate inter- and intra-departmental communications on behalf of leadership, collaborating closely with internal teams and external clients while handling sensitive information with discretion.

* Draft correspondence and documents with minimal direction; prepare templates, format materials, develop presentations, and proofread for accuracy and quality.

* Plan and execute onsite and offsite team meetings, strategic sessions, and team-building activities.

* Contribute to Board preparation efforts in partnership with the SVP of Compliance and the Chief Legal Officer.

* Manage the PO process in collaboration with the Legal Operations team.

* Assist with executive recruitment activities, including scheduling onsite interviews and escorting candidates.

* Help coordinate on-site and off-site events and leadership development programs.

Qualifications

* Minimum of five years of experience providing administrative support to senior-level executives.

* Strong interpersonal capabilities, including excellent communication and listening skills; demonstrates a friendly, helpful, professional, energetic, proactive, and enthusiastic presence.

* Exceptional verbal and written communication skills with strong attention to detail.

* Proven ability to exercise sound judgment and effectively influence others.

* Proactive approach to identifying and addressing business needs.

* Commitment to maintaining discretion and confidentiality.

* Ability to work independently while remaining flexible, adjusting priorities and tasks in real time to meet departmental objectives.

* Successful experience operating in a fast-paced, entrepreneurial environment.

* Advanced proficiency with Microsoft Office (PowerPoint, Word, Excel, Outlook), Google Suite, and Concur travel/expense systems.

Hybrid Work Model:
This section is applicable to onsite employees who are eligible for hybrid work location as specified by management and related policies. Guardant has defined days for in-person/onsite collaboration and work-from-home days for individual-focused time. All U.S. employees who live within 50 miles of a Guardant facility will be required to be onsite on Mondays, Tuesdays, and Thursdays. We have found aligning our scheduled in-office days allows our teams to do the best work and…