Business Support Professional - Materials, Chemical & Computational Science

Posting Title

Business Support Professional - Materials, Chemical & Computational Science

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Location

CO - Golden

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Position Type

Regular

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Hours Per Week

40

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Working at NLR

NLR is located at the foothills of the Rocky Mountains in Golden, Colorado is the nation's primary laboratory for energy systems research and development.

Join the National Laboratory of the Rockies (NLR), where world-class scientists, engineers, and experts are accelerating energy innovation through breakthrough research and systems integration. From our mission to our collaborative culture, NLR stands out in the research community for its commitment to an affordable and secure energy future. Spanning foundational science to applied systems engineering and analysis, we focus on solving complex challenges to deliver advanced, secure, reliable, and cost-effective energy solutions.

Our work helps strengthen U.S. industries, support job creation, and promote national economic growth.

At NLR, you'll find a mission-driven environment supported by state-of-the-art facilities, multidisciplinary research teams, and strong collaborations with industry, academia, and other national laboratories. We offer robust professional development opportunities, and a competitive benefits package designed to support your career and well-being.

Job Description

This Business Support Professional will support a diverse team of researchers pushing the boundaries of science, engineering, and advanced computing to solve our energy crisis. Ultimately, the expectation is that a successful candidate will be assigned to support the staff in one of the centers within the MCCS directorate.

Business Support Professionals within the MCCS Directorate may not be fully remote but may be afforded the opportunity to work from home some number of days per week upon agreement between the employee and their line manager as duties, schedules, and job performance allow.

The successful candidate will be involved in a broad selection of duties necessary to support the effective functioning of the organization. This position involves both routine and non-routine administrative assignments, periodic special assignments, and frequent interaction with management, staff, and national and international visitors. The diversity of work supporting the NLR mission provides an opportunity for developing a dynamic, fulfilling career.

Specific duties include:

* Provide primary administrative support to Group Manager(s) and their staff within the Materials, Chemical, and Computational Science (MCCS) Directorate.

* Execute administrative functions with minimal oversight, providing timely, accurate, and effective administrative support for the programmatic, business, and operational functions of the group(s).

* Resolve a range of requests with varying degrees of urgency and act as a resource for staff on institutional processes, procedures, and requirements.

* Work closely with other MCCS Business Support Professionals to provide and receive feedback for better team support, share knowledge about navigating NLR's policies and business systems, provide input and recommendations on organization specific administrative practices, maintain shared documents and templates, and work cooperatively on applicable tasks, activities, and events.

* Proactively coordinate and/or monitor multiple tasks and information for individuals, groups, and oneself. Typical tasks include managing calendars/scheduling, travel requirements, meeting and workshop logistics, catering arrangements, onboarding new staff, email distribution lists and access to shared file locations, hiring/contracting requirements, purchases, expense reimbursement, visitors/vendors, office supply inventory, hard copy and electronic files and records, mail/mailboxes, training requirements, safety inspection processes, correspondence, and information flow.

This may include:

* Engaging in new worker onboarding process by entering new hiring requisitions into Workday (HR Human Capital Management system), coordinating initial interview processes with external candidates and the interview panel, and processing e-paperwork for new workers.

* Keeping Workday up to date by initiating existing worker extensions and terminations as directed by Group Manager(s).

* Ordering, coding, and invoicing for small-value chemicals, general lab and office supplies, and large-value items using a Purchase Card and iExpense (Oracle E-Business Suite), ASIQ (Purchase

Requisition financial tracking system), and other NLR systems.

* Learning to use NLR's internal Chemical Approval and Tracking System (CATS).

* Coordinating schedules and participating in quarterly safety inspections with inspection team, collecting findings and inputting them into Inspection Tracker database (a File Maker solution), updating emergency cards, and closing inspection reports as they are completed.

* Processing travel requests and expense reports in Concur (travel approval and expense tracking system).

* Keeping Group Manager(s)…