Project Admin Officer

Overview

This position reports to Site Project Coordinator who is based in Sorowako/project site and works collaboratively with site projects team and in coordination with SJ/SMEC Indonesia home office (HO).

• Documentation Management:
  Creating, updating, and storing project records, plans, and reports to ensure they are accessible to all parties.
• Meeting & Schedule Coordination:
  Organizing meetings, preparing agendas, recording minutes, and tracking action items to maintain momentum.
• Budget & Resource Tracking:
  Monitoring expenditures to ensure they align with the budget and ordering necessary project supplies or resources.
• Progress Monitoring:
  Tracking project schedules and individual tasks to identify potential bottlenecks and notifying project managers of risks.
• Communication Liaison:
  Facilitating communication between team members, stakeholders, contractors, and vendors.
• Administrative Support:
  Handling general administrative duties such as email correspondence, report preparation, onboarding new team members at project site, time sheet review and compilation for Client's approval.