Assistant, Administrative

The Archdiocese of St. Louis strives to teach and share our faith, serve others, and foster unity throughout the St. Louis area. Once a part of Kenrick-Glennon Seminary's campus, the Cardinal Rigali Center in Shrewsbury, MO is today the headquarters and curia (governing body) for the Archdiocese of St. Louis.


Job Summary


The School Secretary at Immaculate Conception Catholic School provides essential clerical and administrative support to ensure the efficient daily operations of the school office. This role serves as a primary administrative support for the principal as well as the primary point of contact for students, families, staff, and visitors while supporting the mission, values, and Catholic identity of the school through professionalism, organization, and effective communication.


Job Responsibilities

• Provide administrative and clerical support to the school principal and administrative team.
• Greet visitors, students, and families in a professional and welcoming manner in collaboration with the office receptionist.
• Answer and direct phone calls, emails, and general inquiries promptly and courteously.
• Maintain accurate records, files, and confidential documents in accordance with school policies.
• Maintain, manage, and support enrollment records of current and prospective families, tuition, and scholarship/aide for school.
• Assist with student attendance, enrollment documentation, and record management.
• Support scheduling, calendar coordination, and preparation for meetings and school events.
• Prepare correspondence, reports, forms, and other documents as requested.
• Assist with school communications, including newsletters, emails, and internal notices.
• Inventory, manage, and order, books, educational supplies, office supplies and support day-to-day office organization.
• Collaborate with faculty, staff, and administration to support school daily operations.
• Uphold confidentiality and comply with diocesan, school, and legal guidelines.
• Contribute to a positive, mission-aligned school culture centered on the Catholic faith and values.
• Perform all other duties as assigned.

Job Requirements

• High school diploma or equivalent (required); associate's or bachelor's degree preferred.
• Prior experience in an administrative or office support role (preferred).
• Strong organizational skills and the ability to be proactive and self-motivated.
• Excellent communication and interpersonal abilities.
• Ability to manage multiple tasks efficiently and maintain attention to detail.
• High level of proficiency with computers, office software, data entry, and record keeping
• Professional demeanor and ability to work collaboratively with staff, students, and families.
• Commitment to Catholic education and willingness to support the mission of Immaculate Conception School.

The Archdiocese of St. Louis is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. All employment decisions are based on business needs, job requirements and individual qualifications without regard to race, color, religion, gender, national origin, age, marital, parental, veteran or disability status.

Pre-Employment Screening
All candidates receiving an employment offer must submit a pre-employment screening. The screening will include criminal background check, Family Care Safety Registration, drug screen, employment and educational licensure/certification verification, health screening, and any other screenings deemed necessary for employment. Any offer would be contingent upon successful completion of any required screening.

Our Mission

We are a unique community-diverse in our talent, but unified in our drive to create together, face challenges together and grow together. Our values push us to empower, propel and inspire new ways of turning possibilities into realities. Our competencies define the behaviors that guide who we are, how we are inspired and how we inspire of others to succeed.

Benefits

Work/life balance is so important to the archdiocese. After all, our business is about making life easier and better-and we want that for you and your career just as much as our consumers and their day-to-day lives. That's why we offer flexible working times, remote working options, generous paid vacation increasing with service, and personal leaves of absence.

As well as being able to make the most of life at home, you'll also be able to contribute to the Archdiocese sponsored volunteer events. You can discover more about who we're working with near you, and you can always ask us more about this at events and interviews-we love to see how passionate our people are about giving back.