VA Onboarding Specialist; Remote

Position: VA Onboarding  Specialist (Remote)
United States

Suitability/Public Trust

Fully remote

Administrative Services/Customer Support

** Overview*
* GovCIO is currently hiring for a VA Onboarding Specialist  to support a large IT enterprise contract. This position will be remote.

In this role, you will manage the full spectrum of contractor administration: screening incoming personnel against labor category requirements, coordinating with VA approving officials, administering PIV card sponsorship, provisioning system access, tracking training and compliance obligations, and executing offboarding procedures. You will serve as the primary liaison between the contract team and the Contracting Officer's Representative(COR), ensuring daily approvals, issue resolution, and documentation integrity are maintained at all times.

This is not a passive administrative role. It requires someone who can proactively monitor multiple contractor timelines simultaneously, navigate federal onboarding protocals, handle sensitive personally identifiable information (PII) with discretion, and communicate clearly with stakeholders ranging from new hires to senior VA

representatives. The ideal candidate brings a blend of systems proficiency, compliance awareness, and people first communication skills.

** Responsibilities*
* ** Contractor Onboarding & Vetting*
* + Review and validate incoming contractor resumes against applicable labor category requirements, ensuring alignment with contract specifications prior to submission for approval.

+ Coordinate with designated approving officials throughout the vetting and clearance process, tracking status and resolving bottlenecks to keep onboarding timelines on track.

+ Draft and distribute professional welcome correspondence to newly approved contractors, initiating their VA onboarding experience and setting clear expectations for next steps.

+ Perform quality assurance reviews on all documentation submitted by incoming contractors, verifying completeness, accuracy, and compliance before processing.

+ Establish and maintain contractor profiles in the Account Provisioning/Deprovisioning System (APDS), ensuring data accuracy from the point of entry.

+ Administer PIV card enrollment sponsorship for new contractors entering the VA environment, coordinating with VA physical security and identity management stakeholders as needed.

+ Monitor each contractor's onboarding progress against defined milestones, proactively identifying and resolving issues that could delay a contractor's ability to begin work.

+ Ensure every contractor successfully obtains all required items prior to or at time of start, including:
Personal Identity Verification (PIV) card, Government-Furnished Equipment (GFE) laptop, and Initiated or completed security clearance documentation

** Compliance, Training & Agreements*
* + Track, assign, and monitor annual training requirements for all active contractors on the contract, maintaining accurate completion records and following up on outstanding items.

+ Assign and manage Organizational Conflict of Interest (OCI) training and Non-Disclosure Agreement (NDA) requirements for personnel subject to additional information security firewall or PII protections.

+ Maintain a comprehensive and current view of each contractor's compliance status, escalating non compliance risks to the COR as appropriate.

** COR Liaison & Offboarding*
* + Serve as the primary point of contact with the Contracting Officer's Representative (COR) for daily approvals, personnel actions, and issue resolution.

+ Execute complete offboarding procedures for departing contractors upon COR approval, including deprovisioning system access in APDS, collecting government equipment, and closing out compliance records.

+ Maintain clear documentation of all offboarding actions and communicate status updates to relevant stakeholders.

** Document & SharePoint Management*
* + Maintain the VA SharePoint site serving as the official repository for all contractor documentation, including materials containing PII and other sensitive information, in accordance with VA data handling requirements.

+ Manage access authorization for the contract SharePoint site, ensuring only…