Executive Assistant

JOB SUMMARY

We are seeking an experienced Executive Assistant to provide high-level support to executives within our organization. The ideal candidate will be highly organized, detail-oriented, and possess exceptional communication and interpersonal skills. This role requires a proactive individual who can anticipate needs, prioritize tasks, and maintain confidentiality while managing a variety of administrative duties.  The Executive Administrative Assistant position is based in our Home Office and successful incumbent is part of our world-class administrative support team.

ESSENTIAL FUNCTIONS

* Anticipate and deliver confidential and professional administrative support for multiple executives.

* Manage complex calendars, including scheduling meetings, appointments, and travel arrangements.

* Coordinate and prioritize incoming requests and correspondence, ensuring timely responses and appropriate follow-up actions.

* Prepare and edit documents, presentations, and reports for executive review.

* Act as a liaison between executives and internal/external stakeholders, maintaining professional and courteous communication.

* Assist in the preparation of meeting agendas, materials, and minutes.

* Conduct research and gather information as needed to support executive decision-making.

* Handle sensitive and confidential information with discretion and professionalism.

* Assist with special projects and initiatives as assigned by executives.

* Assist in the planning and execution of departmental and company events, including coordinating logistics, managing RSVPs, and liaising with vendors and venues.

* Process invoices and expense reports.

* Adhere to company policies.

* Review, track and maintain departmental budgets (travel, supplies, etc.).

* Keep technology skillset current, learning new and updated software applications as adopted by the Company.

* Contribute to creating best practices.

* Demonstrate initiative, self-motivation and good judgment in resolving issues.

* Flex and adapt to changing priorities and other duties related to the position.

QUALIFICATIONS

* Bachelor's degree preferred, or equivalent combination of education and experience.

* Proven experience (5+ years) as an executive administrative assistant or similar role, supporting multiple executives simultaneously.

* 5+ years of experience at a publicly traded Company while supporting the Executive Team preferred.

* Advanced Proficiency with Microsoft Office (Teams, Outlook, Word, Excel, PowerPoint, Visio) and other relevant applications.

* Solid experience with cloud systems (Microsoft 365, SharePoint, One Drive).

* Exceptional organizational and time-management skills, with the ability to prioritize tasks effectively in a fast-paced environment.

* Strong attention to detail and accuracy in all work.

* Excellent written and verbal communication skills, with the ability to interact professionally with individuals at all levels of the organization.

* Discretion and confidentiality when handling sensitive information.

* Ability to work independently with minimal supervision, while also functioning effectively as part of a team.

* Proven domestic and international travel planning experience required