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Executive Assistant-(Home Office
Remote / Online - Candidates ideally in
Houston, Harris County, Texas, 77020, USA
Listed on 2026-06-03
Houston, Harris County, Texas, 77020, USA
Listing for:
Etoile Academy Charter School (TX)
Remote/Work from Home
position Listed on 2026-06-03
Job specializations:
-
Administrative/Clerical
Office Administrator/ Coordinator, Virtual Assistant/ Remote Admin, Business Administration, Administrative Management
Job Description & How to Apply Below
The Executive Assistant provides high-level administrative and strategic support to senior leadership, ensuring efficient day-to-day operations and effective coordination across the organization. This role requires exceptional organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced, mission-driven environment.
The Executive Assistant serves as a key partner to leadership, supporting communication, scheduling, project coordination, and organizational initiatives that drive student and staff success.
Key Responsibilities
Executive Support
* Manage complex calendars, including scheduling meetings, prioritizing requests, and resolving conflicts.
* Coordinate logistics for meetings, including agendas, materials, note-taking, and follow-up actions.
* Serve as a primary point of contact between executives and internal/external stakeholders.
* Draft, proofread, and manage professional correspondence on behalf of leadership.
Project & Operations Coordination
* Support cross-functional projects by tracking timelines, deliverables, and key action steps.
* Assist in the preparation of presentations, reports, and board materials.
* Coordinate travel arrangements, events, and leadership meetings.
* Maintain organized systems for documents, files, and records.
Communication & Stakeholder Management
* Facilitate clear and timely communication across departments.
* Support internal communications, including staff updates and leadership messaging.
* Build and maintain strong relationships with staff, vendors, and community partners.
Confidentiality & Discretion
* Handle sensitive information with a high level of professionalism and confidentiality.
* Exercise sound judgment in decision-making and prioritization.
Qualifications
Education & Experience
* Bachelor's degree preferred.
* 3-5+ years of experience supporting senior leadership, preferably in education or a nonprofit environment.
Skills & Competencies
* Strong organizational and time management skills with attention to detail.
* Excellent written and verbal communication skills.
* Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
* High level of professionalism, discretion, and emotional intelligence.
* Proficiency in Microsoft Office, Google Workspace, and calendar management systems.
Preferred Qualifications
* Experience in a K-12 or charter school environment.
* Experience supporting board-level communications or executive leadership teams.
* Familiarity with project management tools and systems.
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