Administrative Office Assistant

Overview

We are a global, family-owned company driven by a passion for innovation. Building on our foundational expertise in carbohydrate chemistry and cell cycle biology, we develop innovative treatments for unmet patient needs, with a focus on iron metabolism and blood-related disorders. With 700+ employees across the UK, Ireland, the Nordics, Germany, the USA, and China
, we are committed to scientific excellence, patient care, and collaborative partnerships with the medical community.

• People-Driven – We are a family-held company built on passionate, knowledgeable people. We value integrity, open-mindedness and respect and are guided by these values in all our endeavors. We respect each individual who becomes a part of our journey, from our employees and partners to our end-users. And we recognize that the strength in all our collaborations is trust.
• Committed to Quality – Quality is our source of inspiration. Quality drives our results. It represents our aspiration for excellence and our focus on driving continual improvements. For our partners and end-users, quality must always be tangible in our products, processes and people. This way, quality is the promise we keep every day.
• Innovating for Better Lives – Innovation is essential in our quest to improve the lives of humans. We seek to address unmet needs through our expertise in iron and carbohydrate-based pharmaceuticals. We believe in a holistic and collaborative approach to research and innovation, so we work together with the scientific and medical communities to set new standards.

We have continued our growth trajectory since we launched our first product in the US, Monoferric® (ferric derisomaltose), through acquisitions, partnerships, and pipeline. Our R&D investments continue to leverage our core competencies, alongside our recent advancements in cancer care. Join us in shaping the future of patient care through innovation and collaboration.

• Total Office Support
  • Administrative Support
  • Answer and direct phone calls, taking messages when necessary.
  • Greet and assist visitors, ensuring a positive and professional first impression.
  • Handle incoming and outgoing mail, emails, and faxes.
  • Manage visitor access.
  • Daily copy, scan and print as needed.
  • Manage daily staff meals ordering, setup and budgeting tracking.
  • Provide administrative support to internal and field colleagues as needed.
  • Scheduling and calendar management, including appointments, meetings, and conference rooms using Microsoft Outlook and Teams.
  • Meeting support, including preparation of meeting rooms and equipment.
  • Documentation and record-keeping; create, modify, and maintain documents using Microsoft Office; organize electronic and paper filing systems such as SharePoint.
  • Process day-to-day vendor invoices in a timely manner.
• Facilities Support
  • Maintain inventory of office supplies and coordinate reordering when necessary.
  • Manage office maintenance, submit work orders, and schedule repairs for general space and equipment.
  • Order repairs for office equipment and coordinate with vendors.
  • Maintain appearance of office and meeting room furniture.
  • Light lifting and movement of shipping boxes, packages, and furniture for setups (up to 15 lbs).
• Meetings & Event Planning Support
  • Support special event projects and related duties.
  • Liaise with vendors, catering partners, and internal stakeholders to confirm event details and ensure timely delivery of services.
  • Prepare, receive, and stage catering orders; manage food and beverage setup and space reset after events.
  • Coordinate event logistics including room setup, decor, supplies, and any Audio-Visual requirements in partnership with IT.
  • Assist with onsite event planning and execution for meetings, trainings, celebrations, and other gatherings at the home office.
  • Provide offsite event support including printing and shipping meeting materials, coordinating shipment logistics, and ordering meeting supplies.
• Special Projects
  • Special Projects as assigned; create and maintain all documented office procedures.
• Pharmacosmos Therapeutics Policies, Procedure, Compliance
  • Complete and stay current on all appropriate compliance requirements.
  • Adhere…