V101-Executive Operations Assistant

The Executive Operations Assistant role supports high-level leaders in a fast-paced, client-focused environment, ensuring daily operations run smoothly through effective calendar management, clear communication, and strong task execution.

Compensation Range: $1,060 to $1,150 USD

• Manage complex executive calendars across multiple stakeholders
• Prepare agendas and ensure follow-up on action items
• Monitor and manage executive inboxes and communications
• Track leads, meetings, and ongoing activities
• Ensure all deliverables are completed on time
• Coordinate travel logistics when required
• Coordinate scheduling, meetings, and resolve conflicts proactively
• Support planning and execution of key business sessions
• Draft and organize internal and external communications
• Maintain accurate data and workflows within CRM systems
• Manage tasks and deadlines using project management tools
• Facilitate recurring meetings and ensure accountability

• 2+ years of proven experience in an executive assistant or administrative support role
• Strong English proficiency with clear and professional communication
• Excellent organizational skills and attention to detail
• Ability to manage multiple priorities in a fast-paced environment
• Strong follow-through and accountability
• Proactive mindset with the ability to anticipate needs
• Ability to adapt quickly to changing priorities
• Comfortable supporting high-level leaders and client interactions

• Full-time, remote position
• Work schedule aligned with Eastern Standard Time (9:00 AM - 6:00 PM EST)
• Fast-paced, client-facing support role
• High level of written and verbal English required
• Strong organizational skills and ability to manage shifting priorities
• Ability to maintain structure and follow-through in a dynamic environment

• Google Workspace (Gmail, Calendar, Docs, Sheets)
• Asana for task and project tracking
• Pipedrive CRM
• EOS Worldwide CRM

9:00 AM - 6:00 PM EST (United States of America)

English (required), Spanish (preferred)