Virtual Assistant Contractor

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transfo

HRm is a boutique HR consultancy that partners with high-growth, scaling organizations to build intentional, resilient & high-performing workplaces. Founded by a globally experienced CHRO and executive advisor, transfo

HRm blends strategic HR leadership, organizational design, and change enablement to help companies navigate complexity, elevate leadership capability, and accelerate results. We work with CEOs, founders, and executive teams who want to scale with purpose (not chaos) – develop their leaders, and build cultures that drive performance. Our work is grounded in deep expertise across industries, global contexts, and organizational life cycles.

The Virtual Assistant provides administrative, operational, and project coordination support across all aspects of the business. This role ensures the smooth functioning of transfo

HRm’s internal operations, client deliverables, scheduling, and communication workflows. This is a trusted, high-discretion role that contributes directly to the efficiency and quality of our consulting work.

• Executive & Operational Support [40%] – Manages the Founder's calendar, including scheduling and prioritizing meetings; coordinates client calls, workshops, and project sessions; assists with inbox management, drafting follow-ups, and message routing; prepares meeting materials (agendas, notes, follow-ups, action items); and handles logistics for Founder travel to client offsites as needed.
• Internal transfo
  
  HRm Operations [40%] – Maintain and improve internal systems, standard operating procedures (SOPs), and workflows, including managing shared drives, documents, templates, and knowledge libraries. Support the development of scalable internal processes for future growth.
• Client Delivery Support [10%] – Support Client Engagements and Project Logistics:
  Assist in preparing client-facing materials (slides, reports, templates), manage project logistics (timelines, document gathering, packaging deliverables), conduct light research and data gathering, and help format and finalize presentations, reports, and communication drafts.
• Project Coordination & Administration [10%] – Responsible for core project management support, including tracking deadlines and schedules, managing documentation/version control, organizing digital assets and archives, and ensuring effective internal and external team coordination.

• Experience & Background – 2 years in administrative support, operations, VA work, or project. Strong proficiency in Google Workspace, Zoom, and digital productivity tools. Experience supporting executives, consultants, or small teams preferred.
• Strengths & Attributes – Highly organized with exceptional attention to detail, strong written and verbal communication, proactive, anticipatory, able to work independently, discreet, professional, and comfortable handling confidential information, adaptable, resourceful, and solution-oriented in a fast-moving environment.
• Working Style – Remote-first role with flexible work patterns, collaborative, low-ego, high-accountability environment, self-directed and able to manage multiple priorities simultaneously.

• Executive-Level Mentorship – Exposure to how a global HR executive operates, prioritizes, and manages a fast-moving consulting practice.
• Accelerated Skill Growth – Opportunities to develop stronger operational, organizational, and workflow management skills.
• Meaningful Consulting Support Work – Hands-on involvement supporting client-facing projects, deliverables, and business operations.
• Flexibility & Autonomy – Fully remote, choose-your-hours work that adapts to your schedule and preferred working style.
• Competitive Compensation – Starting hourly rate of $25/hr hourly pay, with potential for increased hours or expanded scope over time.