Executive Assistant

Description

At Bath & Body Works, everyone belongs. We are committed to creating a culture of belonging focused on delivering exceptional fragrances and experiences to our customers. We focus on recruiting, retaining, and advancing top talent. In addition, we work to improve our communities and our planet to help the world live more fully.

The Executive Assistant provides administrative support to the leader of the Wholesale & Marketplace team as well as other leaders within the Marketing team. They must have the ability to problem‑solve, be forward‑thinking and anticipate needs. They must be able to function effectively in a fast paced, high‑energy environment. This individual will ensure executives are prepared with all materials and information for meetings, events and travel.

They will also compile materials for reports or presentations and support the team meetings. Additionally, they need to have highly functioning calendar skills, and will be responsible for managing calendars fully, acting as a gatekeeper to ensure efficiencies in the flow of the day. They may also assist with other department‑specific projects as needed.

• Manage calendar for executives, including organizing, balancing and planning the daily schedule
• Responsible for setting up team meetings, scheduling conference rooms, and prep sessions, when necessary, per the meeting needs
• Responsible for assisting with printing all documents/pre‑reads, including preparing and compiling presentation documents for meetings
• Review e‑mails for priority information and meeting requests as directed
• Schedule touch bases and staff meetings with direct reports. Troubleshoot schedules as needed. Stay updated on executives’ priorities daily

• Responsible for assisting the development, editing and formatting of high priority and high visibility presentations
• Maintain team distribution lists for meetings & communications
• Support key initiatives related to team culture, including rewards & recognitions programs, event planning, etc.
• Participate in department committees to support note taking, task management and action items

• Must ensure all expenses for executives are submitted in a timely manner
• Responsible for booking travel, and creating itineraries
• Work collaboratively with other executive assistants to ensure group travel is scheduled and covered appropriately, based on the purpose and attendees of trips

• Support peers as needed for PTO coverage or other out‑of‑office needs
• Assists with technology requirements including video conferencing, PowerPoint presentations, and Excel reporting
• Assist HR with HR Access changes, and new hire set‑up needs
• Work on various ad hoc projects as needed
• Contribute to overall team and department culture

• Seven or more years of experience as an Executive Assistant providing support to multiple senior executives in a fast paced, dynamic environment required
• Excellent interpersonal and communication skills (written and verbal) across different functions
• Ability to handle multiple tasks, projects, competing priorities and tight deadlines simultaneously while maintaining quality
• Strong adaptability, flexibility and resourcefulness
• Ability to exercise independent judgment and make decisions
• Ability to maintain a high level of professionalism and confidentiality
• Proficiency with Microsoft Office Applications (Word, Excel, Outlook, PowerPoint, etc.)

Bachelor’s Degree and previous retail experience preferred

• Lead with Curiosity & Humility
• Build High Performing Teams for Today & Tomorrow
• Influence & Inspire with Vision & Purpose
• Observe, Engage & Connect
• Strive to Achieve Operational Excellence
• Deliver Business Results

Bath & Body Works associates are the heart of our business. That’s why we're proud to offer benefits that empower you to Dream Bigger & Live Brighter. Benefits for eligible associates include:

• Robust medical, pharmacy, dental and vision coverage. Plus, access to our onsite wellness center and pharmacy located at the Columbus, OH home office.
• 401k with company match…