Administrative Support Manager

Administrative Support Manager page is loaded## Administrative Support Manager locations:
Penn State University Parktime type:
Full time posted on:
Posted Todayjob requisition :
REQ #
** APPLICATION INSTRUCTIONS:*** ## CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please to complete the. Please do not apply here, apply internally through Workday.* ## CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please to complete the Please do not apply here, apply internally through Workday.* ## If you are NOT a current employee or student, please click “Apply” and complete .###

** Approval of remote and hybrid work is not guaranteed regardless of work location. For additional information on remote work at Penn State, see .**###   
** POSITION SPECIFICS
** In this role, you’ll combine high level administrative support, HR coordination, and operational leadership, playing a critical role in keeping departmental activities running smoothly while supporting faculty, staff, and students.

What You’ll Do
* Partner closely with the Department Head to manage priorities, communications, and key initiatives, including coordinating meetings, preparing materials, and tracking follow-up actions
* Lead and coordinate HR and academic administrative processes, including onboarding, faculty lifecycle activities (promotion & tenure, sabbaticals, annual reviews), and maintaining personnel records
* Oversee and manage faculty and academic search processes from start to finish, including postings, candidate coordination, interview logistics, and compliance requirements
* Serve as a central point of contact for faculty, staff, students, and external partners, helping to navigate processes and resolve complex administrative issues
* Support departmental planning and operations by tracking deadlines, improving processes, and developing systems that enhance efficiency and organization
* Supervise and guide administrative staff, ensuring effective coordination of workload, priorities, and departmental support functions
* Assist with operational needs such as event coordination, facilities planning, and administrative aspects of budgeting and resource tracking
** MINIMUM EDUCATION, WORK EXPERIENCE & REQUIRED CERTIFICATIONS
** Bachelor's Degree8+ years of relevant experience, includes 3+ years of supervisory experience; or an equivalent combination of education and experience accepted

Required

Certifications:

None###  Why This Role Matters You’ll be at the center of departmental operations—helping ensure that teaching, research, and outreach activities run efficiently while supporting a collaborative and high-performing environment. Your work will directly impact the experience of faculty, staff, and students.

What We’re Looking For
* Strong organizational, communication, and problem-solving skills
* Ability to manage multiple priorities and operate with discretion
* Experience in administrative operations, HR coordination, or project management
* Comfort working with a wide range of stakeholders in a dynamic environment

Be part of a department making an impact in energy, environment, and resource sustainability—while working in a collaborative, supportive environment where your contributions truly matter.
** BACKGROUND CHECKS/CLEARANCES
** Employment with the University will require successful completion of background check(s) in accordance with University policies.###  Penn State does not sponsor or take over sponsorship of a staff employment Visa. Applicants must be authorized to work in the U.S.
** SALARY & BENEFITS
** The salary range for this position, including all possible grades, is $51,000.00 - $74,000.00.

- Information on Penn State's salary structure Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being. In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time. One of the standout benefits is the generous 75% tuition discount, available to…