Nonprofit Marketing & Admin Coordinator; Remote

Bennett’s Village, a local non-profit dedicated to making Charlottesville a more accessible place to play, seeks a part-time Marketing and Administrative Assistant to support the Executive Director and the Director of Development to provide marketing, administrative, and event support. The Marketing and Administrative Assistant will report to the Executive Director. Much of this job can be done remotely with a flexible schedule, but some work will require specific, in-person event support at Pen Park or around central Virginia.

Bennett’s Village is a 501(c)3 that was founded in 2018 to build a multigenerational, all-abilities playspace at Pen Park in partnership with the city of Charlottesville. In 2025 we opened the first of five phases of the project–an accessible treehouse and path. Bennett’s Village is named after Bennett McClurken-Gibney, a little boy who lived with Spinal Muscular Atrophy and dreamed of a place in his hometown where he could play with his family and friends.

Key Responsibilities:

• Newsletter:
  Write, edit, design, and send monthly newsletter via Bloomerang with input from Executive Director and Director of Development. Reach out to community members for interviews, quotes, logos, and photos. Write accessible image captions.
• Website:
  Update and create pages for the website, ensure that newsletters and other information is uploaded in a timely manner.
• Volunteer and Participant Management:
  Reach out to new sign-ups/volunteers to welcome, identify areas of interest and direct to appropriate team member, create and maintain sign ups for volunteers and event attendees using signupgenius, Google Forms, or Bloomerang. Transfer participant data into Bloomerang as needed
• Graphic Design:
  Create and design posters, flyers, web images, presentations, merchandise and print and digital publications according to the Bennett’s Village brand standards.
• Database Management and Reporting:
  Add/update constituent information to Bloomerang database. Ensure consistency in how information is displayed. Add/update information for internal and external documents such as board manuals, organization structure charts, etc. Pull and format reports. Send emails and other communications via in-database communications tools.
• Requesting Bids:
  Research and request bids from various vendors for print materials and other supplies.
• File and access management:
  With input from Executive Director, create email accounts for new board and committee chairs, support file access needs. Keep Bennett’s Village documentation and manuals up to date.
• Event support:
  Manage invitations, distribute flyers virtually and physically, attend planning meetings, logistical support and day-of support.

Required qualifications:

• Experience with Google Workspace
• Excellent time management skills, with the ability to multi-task and prioritize work
• Strong written and communication skills
• Excellent proofreading/copyediting skills
  
  Experience with graphic design
• Ability to work independently
• Commitment to accessibility, inclusion, and respectful communication

Preferred qualifications:

• Experience with marketing, event support, copy editing, photography
• Familiarity with Bloomerang or other donor management system
• Familiarity with Word Press
• Familiarity with Canva or other graphic design software

Much of this job can be done remotely with a flexible schedule, but some work will require specific, in-person event support at Pen Park or around central Virginia.

To apply, please submit resume, optional cover letter, and a sample of a flyer, report, newsletter or other evidence of graphic design work to admin. Applications will be reviewed on a rolling basis. The position is open until filled.