Property Administrator

Property Administrator

We are looking for a Property Administrator to assist in directing and coordinating activities of on-site management. This person will assist in effectively implementing procedures, cost controls and policies, maintaining good tenant and client/owner relations, as well as assisting the Property Management team in maintaining day-to-day operations.

• Answer and manage incoming calls, assist tenants, respond to inquiries, and route messages appropriately.
• Assist with coordinating tenant services, move‑ins/move‑outs, access card requests, conference room reservations, and after‑hours HVAC requests.
• Maintain tenant, vendor, and building records including Certificates of Insurance (COIs), Certificates of Occupancy (COs), contact lists, service agreements, and filing systems.
• Assist with monitoring vendors and tenants for compliance with contracts, insurance requirements, and building procedures.
• Process accounts payable, including invoice coding, updating the invoice tracking sheet, and creating billbacks to tenants.
• Assist with delinquency reporting and late notices.
• Update Energy Star monthly with utility data and assist with annual WELL Health and Energy Star submissions.
• Coordinate tenant engagement activities and property events including holiday parties, welcome lunches, food drives, blood drives, and fire warden meetings/drills.
• Conduct site walkthroughs and monitor janitorial, pest control, security, and engineering service requests.
• Maintain office, engineering, and hospitality supply inventory, including ordering coffee, snacks, and general office supplies.
• Prepare correspondence, memos, expense reports, commencement letters, and other administrative documents for the property management team.
• Complete additional assigned tasks as requested.

• Minimum high school education;
  Associate’s, B.A., or B.S. preferred.
• Minimum of 2 years previous commercial property management experience.
• Experience with MRI, Workspace, and Yardi software.
• Previous experience in real estate accounting and familiarity with monthly accounting cycle, including an understanding of A/P, A/R, and commercial leases.
• Professional demeanor and excellent interpersonal skills.
• Access to reliable transportation and a valid driver’s license.
• Computer literate and proficient in MS Word, Excel, and PowerPoint.
• Excellent verbal and written communication skills.
• Ability to work independently as well as follow direction from the APM and SPM.

The position is 100% in-office
. The role requires working in office during standard business hours. Remote work or telecommuting is not an option for this position.

All job offers are contingent on completion of a background check and proof of eligibility to work in the United States.