Project Records Manager

Job Summary:

Provides records management guidance and coordination of work scope across the home office, alternate execution centers (AECs), design partners, jobsite, and client, as required. As a member of the Project Team, is responsible for establishing, planning, controlling, and directing records management and administrative activities to support successful project execution.

• Participates in the setup of the Electronic Content Management System (ECMS) database; identifies the security model required based on project needs; and implements the ECMS to register, control, distribute, transmit, file, and archive project records for a team in multiple locations.
• Works in a collaborative manner with the client, design partners, subcontractors, and vendors to establish and implement the project ECMS.
• Facilitates a strategy for the execution of the records and administrative tasks outlined in the contract or scope document.
• Plans scope of administrative work establishes priorities, trains personnel to perform their assigned duties in area of responsibility for a project team in multiple locations for a complex assignment.
• Provides input to the administrative staffing plan, including completing requisitions, conducting interviews, and recommending candidates.
• Supervises records management personnel assigned to the project regarding design documents, supplier documents, communication, and all other project document types.
• Develops and implements the project records retention and turnover plans. Meets with the design partners/client as required to finalize the turnover plan.
• Coordinates project close-out activities inclusive of all functional groups represented on project.
• Maintains effective communication with other project team members, client, and field personnel to ensure quality, schedule and budget are met as defined, and provides effective problem resolution with the team.
• Supports audits for quality assurance, internal technical reviews, client reviews, and ISO 9001
• Supports project access to the ECMS, performs associated tasks with ECMS administration, and trains others in these tasks
• Ensures vendor, design partners, and Bechtel documentation is processed within established schedule standards
• Prepares routine documents, using standard word processing, spreadsheets, or other office software as needed to support work activities
• Keeps abreast of department technologies, techniques, and services that are available
• Provides technical guidance to project team in the use of the ECMS
• Plans, organizes, and implements work processes for efficient document processing, including design and vendor documents, communication, and all other project document types
• Develops and implements procedures, and trains and monitors personnel in the effective use of procedures. Ensures training records for project document management personnel are current.
• Supports development of duties and standards, provides input for performance reviews, coaches individuals in performance enhancement, and may provide input to the ranking process
• Compiles information, analyzes and prepares reports, and establishes metrics for document management activities
• Conducts presentations regarding document management status and work process requirements, internally and externally
• Authors, revises, and implements the document management plan, including records and information management, document control, project closeout, records retention, and the ECMS
• Monitors project budgets for document management, prepares trends and scope changes as needed, including routine personnel forecasts.
• Performs / assists in other general administrative activities as required

• Bachelor's degree and 13 years of relevant work experience. In lieu of degree, 19 years of relevant work experience.
• Minimum (5) years in a supervisory role managing records program team.
• Must be able to pass a drug screen and background check.

• Experience in records management processes with focus on configuration of the ECMS; work processes and project workflow with other entities.
• Experience in the effective application…