Virtual Admin Assistant

Job Title:

Virtual Administrative Assistant

Location:

Remote Key Responsibilities

Provide comprehensive administrative support to the directors, including managing their calendars, scheduling meetings, and preparing meeting agendas

Maintain office supplies & merchandise by checking inventory and ordering items as needed

Coordinate and schedule meetings, interviews, and appointments, ensuring all necessary preparations are made

Maintain and update client and candidate databases in company CRM ensuring all information is accurate and up-to-date

Prepare and distribute correspondence, reports, and documentation for both internal and external communications

Handle incoming and outgoing communications, including phone calls, emails, and mail, ensuring prompt and professional responses

Assist with the organization and coordination of company events and activities, including booking venues, arranging catering, and sending invitations

Ensure compliance with company policies and procedures by keeping detailed records and managing documentation

Perform other administrative duties as required, including data entry, job postings and Linked In support

Proven experience as an administrator or in a similar role

Excellent organizational and time management skills

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

Strong written and verbal communication skills

Ability to multitask and prioritize tasks effectively

Attention to detail and problem-solving skills

Professional and courteous demeanor

• Confirmation that you can work in different time zones
• Do you have the necessary tools for remote work (PC/laptop, headset, webcam)?