Executive Assistant

The American Registry of Radiologic Technologists (ARRT) is seeking a fulltime Executive Assistant to provide support to our Executive Team members. This position features a Monday-Friday schedule, a convenient Mendota Heights location with hybrid option- all in a mission-based professional environment.

The Executive Assistant provides high-level, strategic administrative support to members of the Executive Team and associated departments. This role enables effective executive operations through proactive management of calendars, communications, and priorities, while supporting the planning and execution of key organizational initiatives.

• Manage and prioritize executives’ calendars to ensure alignment with organizational goals and strategic priorities.
• Anticipate executive needs and proactively prepare materials, briefings, and information in advance.
• Prepare, coordinate, and follow up on meetings, including agendas, materials, research, and action items.
• Serve as a liaison between executives and internal/external stakeholders, ensuring clear communication and timely follow-through on key initiatives.
• Collaborate with executives on scheduling, communications, and administrative matters within established guidelines.
• Draft, edit, and prepare high-quality correspondence, reports, and presentations.

• Serve as a resource for administrative tools, systems, and best practices.
• Identify and implement improvements to administrative processes, workflows, and systems to enhance efficiency and effectiveness.
• Develop, maintain, and refine standard operating procedures (SOPs) for executive support functions.
• Process and track departmental invoices and purchase orders.
• Administer vendor contracts, including processing, tracking, and maintaining records.
• Support engagement efforts and cross-functional collaboration.
• Provide cross-coverage for other administrative staff as needed.
• Perform other duties as assigned or modified as business needs dictate.

• Strong application of ethics and confidentiality
• Professional verbal and written communication skills
• Skilled in working both independently and collaboratively
• Ability to build and maintain strong cross-functional relationships as a collaborative team player
• Ability to take direction from multiple sources
• Excellent analytical and problem-solving skills, with strong attention to detail
• Decision-making capabilities, including identifying options, balancing competing priorities, and selecting optimal courses of action
• Ability to understand complex business processes, identify improvement opportunities, and develop innovative solutions to enhance operational efficiency
• Strong initiative, resourcefulness, and adaptability
• Strong prioritization and organizational skills
• Operates with a sense of urgency and professionalism, meeting deadlines, and quality standards
• Advanced proficiency in Microsoft 365 (Word, Excel, Outlook, Teams, PowerPoint)
• Intermediate proficiency in SharePoint and Adobe Acrobat

• 5+ years as an Executive Assistant or Senior Administrative Assistant

• 7+ years supporting multiple executives in a dynamic environment

Review full job description, which includes additional information and physical demands. This full time positions follows a hybrid work model. The role is based on site at our St. Paul, Minnesota office, with the potential for partial work-from-home within the Minneapolis-St. Paul metro area.

Visit (Use the "Apply for this Job" box below). for more information and for details on our benefit offerings including health, dental, vision and life insurance options, 401(k) 6% match plus non-elective contributions, paid time off, paid holidays, and more.

Pay range is $32.65 - $38.41 per hour

Please contact your recruiter or email human-resources with any questions or requests for reasonable accommodations during the interview process.