Part-Time Administrative & Operations Specialist; Fractional

Cause Capacity - Part-Time Administrative & Operations Specialist (Fractional / Contract)

• Salary $25 - $40 per hour, commensurate with experience
• Remote Job

This is a remote position.

Employment Type: Part-Time (As-Needed), Independent Contractor

Location: Remote (U.S.

-based)

Hours: ~10–40 hours/month, depending on client needs

Compensation: $25 to $40 hourly, commensurate with experience

Cause Capacity partners with nonprofits and small businesses to strengthen their people, systems, and operations. We step in as embedded partners—helping organizations run more effectively so they can focus on their mission and growth.

Our clients are often in moments of transition or expansion. They don’t just need extra hands—they need thoughtful, reliable operators who can bring structure, clarity, and follow-through. Learn more at  or check us out on Linked In.

We’re building a bench of highly capable, detail-oriented operators who can step into client environments and provide flexible, high-quality administrative and operational support.

This is not a traditional admin role. You’ll be trusted to own tasks, improve systems, and anticipate needs—often with limited oversight. Assignments will vary across clients, and may be short‑term, ongoing, or project‑based.

This role is ideal for someone who enjoys variety, thrives in ambiguity, and takes pride in making things run smoothly behind the scenes.

You’re the person others rely on to “just figure it out.” You bring structure to chaos, follow through on details, and don’t wait to be told what to do next.

• Resourceful and proactive — you identify gaps and solve problems independently
• Highly organized — you build systems that keep people and projects on track
• Service‑oriented — you take pride in supporting teams and leaders effectively
• Adaptable — you can shift between clients, tools, and priorities with ease
• Comfortable with ambiguity — you don’t need everything spelled out to move forward

You’re also excited by the opportunity to work across mission‑driven organizations and growing businesses, contributing in a flexible, fractional capacity.

You’ll serve as an embedded support partner across a range of client needs. Responsibilities will vary based on your strengths and client engagements, and may include:

• Manage calendars, scheduling, and meeting coordination
• Organize inboxes and communications workflows
• Create, maintain, and improve file systems and documentation
• Support internal processes to improve efficiency and clarity

• Track expenses, process invoices, and support reconciliations
• Maintain financial records, service contracts, and documentation
• Coordinate with external vendors (e.g., contractors, bookkeepers, accountants)
• Manage complex calendars and priorities for senior leaders
• Draft communications, presentations, and board materials
• Serve as a liaison between leadership, board members, clients, and/or stakeholders
• Support client and/or donor relationship management

• Schedule and post social media content
• Draft newsletters or blog content
• Update website content (basic CMS edits)
• Maintain and update CRM systems (e.g., Salesforce)
• Process donations and generate reports
• Draft donor communications and prepare outreach materials
• Support events and donor engagement activities

• Track grant deadlines and reporting timelines
• Prepare and organize grant materials and documentation
• Maintain accurate funder records and files

• Track program data, timelines, and deliverables
• Support participant or volunteer coordination
• Prepare reports and routine communications

• 3+ years of experience in administrative, operations, or similar roles
• Experience supporting small teams, startups, or nonprofits strongly preferred
• Comfortable working in a remote, fast‑moving, and client‑facing…