Bilingual Registrar- Prep Brays Oaks Secondary

Position: Bilingual Registrar- YES Prep Brays Oaks Secondary (26-27)
Location:

Houston, TX, United States

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Description

Job Description

POSITION: Secondary Registrar

REPORTS TO:

 Director of Campus Operations

POSITION TYPE: 12-month

START DATE:

26-27 School Year

COMPENSATION: $19.86 - $24.69 per hour

At YES Prep, work for a mission that impacts the life trajectory of students and their families. YES Prep creates pathways to extraordinary opportunity through best-in-class development, competitive compensation and benefits, and recognition for your impact. Grow as an authentic leader and be part of a high-performing, team-oriented culture.

Some quick stats about us:

* 21,650 Students

* 2,600 Team Members

* 16 Secondary Campuses

* 12 Elementary Campuses

* 91% Students Who Qualify for Free/Reduced-Price Lunch

* 96% Hispanic & African-American Students

* 99% Students Who Are Accepted to a 4-Year University

* 85% First-Generation College Students

* Ranked in the Top 100 High Schools in the Nation, U.S. News & World Report

We serve the students of Houston, Texas, the 4th largest city across the United States. There are over 20 public-school districts and other great public charter school options within Houston's city limits serving our increasing population.

THE ROLE

When you join the YES Prep team, some of the work and responsibilities will include:

100% of student errors resolved prior to PEIMS

* Thinking strategically about student data management and provide organizational leadership with recommendations for preserving data integrity and streamlining systems;

* Establishing and maintaining student files ensuring all personal and academic records are kept current and accurate including the confidentiality of such files;

* Oversee proper file organization and storage;
Managing and maintaining student and PEIMS data entry in student information system;

* Completing data verification and corrective action set by Home Office internal audit results;

* Serving as a liaison between campus personnel and Home Office regarding student information;

* Ensuring compliance with all state, federal and organizational policies and procedures with regards to student data;

* Compiling and maintaining complex records and reports involving a large number of unit records and a large volume of changes;

Campus maintains 0 missing grades at the end of each grading cycle

* Coordinating the dissemination of verification reports to designated campus coordinators and stakeholders;

* Publishing all progress reports and reports card accurately and on time

100% of transcripts are accurate based on internal deadlines

* Collaborating with testing coordinator to ensure state testing records and scores are displaying accurately in the student information system and filed in students' cumulative folders;

* Assisting the Director of Campus Operations with creation of student schedules and dispersion of transcripts to the appropriate parties at time of enrollment;

* Entering and maintaining personalized graduation plans (PGPs), endorsements, credits by exam (CBE), end of course (EOC), and transfer credits in student information system and student cumulative folders;

* Completing any transcript corrections or updates in student information system;

98% of annual enrollment forms are submitted and approved by the end of Q1

* Drive a proactive annual enrollment strategy implementing automated reminders, hosting support sessions, and monitoring real-time dashboards

New student registration data is approved and accurate in Skyward

* Organizing, managing, and leading the enrollment, registration and withdrawal processes for all students;

* Maintaining the distribution of student information to all responsible personnel of special programs and campus personnel;

Withdrawn students are accurately reflected in student database and leavers updated

* Conducting and fulfilling student record requests for students, families, school personnel and external stakeholders;

* Processing all withdrawals for students and tracking post withdrawal enrollment

* Assisting with coverage of front desk as needed, including warmly greeting and assisting all visitors, answering and processing all incoming calls in an efficient and rapid manner;

* Additional duties as assigned.

THE PERSON

We seek staff with a multitude of backgrounds, talents, interests, and ideas. Certain traits consistently shine through for our most successful employees: passion for the mission, drive for results, care for students, resilience, and humility. Other traits needed and desired for this role are:

MUST HAVES

* 1-3 years of business, operational, or data experience

* Ability to analyze, develop, establish, and maintain efficient office workflow and administrative processes

* Ability to juggle multiple tasks and initiatives at once

* Ability to maintain the highest level of confidentiality

* Ability to exercise excellent judgment in decision-making

* Belief in and commitment to the mission and core value of YES Prep Public Schools

* Openness to giving and receiving frequent feedback

* Ability to…