Administrative Assistant - Division Administrative Lead

Administrative Assistant - Division Administrative Lead page is loaded## Administrative Assistant - Division Administrative Lead locations:
Penn State University Parktime type:
Full time posted on:
Posted Todayjob requisition :
REQ_#
** APPLICATION INSTRUCTIONS:*** ## CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please to complete the. Please do not apply here, apply internally through Workday.* ## CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please to complete the Please do not apply here, apply internally through Workday.* ## If you are NOT a current employee or student, please click “Apply” and complete .###

** Approval of remote and hybrid work is not guaranteed regardless of work location. For additional information on remote work at Penn State, see .**###   
** POSITION SPECIFICS
** We are searching for a versatile and experienced Administrative Assistant to join the Undersea Systems Office (USO) at the Applied Research Laboratory (ARL) at Penn State. USO serves as a research center of excellence in undersea weapons, unmanned undersea vehicles, and advanced sonars supporting our national security and undersea warfare sponsors through the development and demonstration of science and technology with the expertise, tools, and processes to take concepts from the early developmental phase through transition to industry and the fleet.

ARL is an authorized DoD Skill Bridge partner and welcomes all transitioning military members to apply.
** You will:
*** Coordinate a large volume of complex domestic and international travel in support of program engineers (researching visit requirements, booking reservations, arranging schedules, and reconciling travel expenses)
* Provide support for a wide variety of meetings (scheduling rooms, preparing agendas/ meeting materials, overseeing meeting logistics including audio-visual setups, security, refreshments, and vendor-delivered meals)
* Manage data, files, and calendars
* Provide coordination and oversight for external visitors, ensuring that security guidelines and requirements are followed
* Communicate with and provide exceptional customer service for  internal and external stakeholders (government, industry, University, and ARL-specific)
** Additional responsibilities for the higher-level position include:
*** Prepare classified and unclassified material including presentations, engineering documents, reports, and mailings
* Proofread documents for appropriate security markings, grammar, spelling, punctuation, and basic formatting
* Assist with all aspects of hiring and onboarding of new hires
** Required skills/experience areas include:
*** Proficiency with Microsoft Office (Word, PowerPoint, Excel and Outlook)
* Agility in managing multiple priorities concurrently
* Ability to resolve issues and prioritize work, both independently and as a team member, in support of multiple unit and program leaders
* Success in an office environment, where various forms of communication and organizational skills were crucial to be effective
* Current eligibility for access to classified information at the Secret level or higher and may be subject to a government background investigation to upgrade clearance eligibility, if required

Candidates must submit a cover letter of interest and a resume in order to be considered. Your working location will be fully onsite, located in State College, PA. Questions related to flexible work should be directed to the hiring manager during the interview process.
** MINIMUM EDUCATION, WORK EXPERIENCE & REQUIRED CERTIFICATIONS
** If filled as Administrative Assistant - Senior Support, this position requires:

Associate Degree4+ years of relevant experience; or an equivalent combination of education and experience accepted

Required

Certifications:

None If filled as Administrative Assistant - Intermediate Support, this position requires:

General Equivalency Diploma (GED) or High School (HS)2+ years of relevant experience; or an equivalent combination of education and experience accepted

Required

Certifications:

None###  ARL’s purpose is to research and develop…