Executive Assistant

Executive Assistant

Position

Description:

Our team is seeking a highly organized and proactive Executive Assistant (EA) to support the Executive Vice President. This role is critical to keeping the organization operating efficiently and ensuring leaders stay focused on high‑value work. The ideal candidate is detail‑oriented, adaptable, and thrives in a fast‑paced, collaborative environment. This position spans executive support, internal coordination, process improvement, and cross‑functional team enablement.

• Strong executive support skills
  , including calendar, email, travel, and expense management
• Exceptional organization and follow‑through with the ability to manage multiple priorities independently
• Clear, professional communication skills and discretion when working with leadership
• Comfort coordinating across teams while improving internal processes and workflows

• Associate’s degree in a related field (Bachelor’s preferred)
• 3–5+ years of experience in an executive assistant, administrative, or operations support role
• Proficiency in Microsoft Word and Excel
• Strong analytical thinking and problem‑solving skills
• Experience supporting leadership teams in a professional services, engineering, or construction environment (preferred)

• A hybrid virtual/remote work environment
• Mobile Phone Reimbursement Plan
• Health and Dental Insurance
  • HSA Plan offered
• Paid time off
• 401k (up to 4% match)

• Average 40-45 hour work week
• Troy or Detroit metro or ability to relocate
• Traditional office setting (2-3 days/week)
• Virtual/Remote (2-3 days/week)

• Learn Synergy’s mission, values, leadership structure, and executive support expectations
• Be paired with an Executive Assistant Trainer who will guide you in learning the Synergy EA way
• Gain access to core systems and tools for calendar, inbox, travel, and expense management
• Shadow your EA Trainer to observe executive workflows, priorities, and communication standards
• Begin supporting calendar and inbox management with review, coaching, and feedback
• Build familiarity with Synergy frameworks such as delegation, prioritization, and the Ideal Work Week

• Independently manage executive calendar, inbox, travel arrangements, and expenses with consistency
• Anticipate scheduling needs, prioritize meetings, and resolve conflicts proactively
• Apply delegation and prioritization frameworks to help protect executive focus and time
• Establish a strong communication cadence with the Executive and EA Trainer
• Reduce Executive involvement in routine administrative tasks through trusted execution
• Consistently meet standards for accuracy, follow‑through, confidentiality, and professionalism
• Support proposal development team with coordination, document preparation, and submission management

• Operate as a trusted partner to the Executive and leadership team with minimal oversight
• Own recurring Executive workflows and reporting cycles with confidence and reliability
• Contribute to improving internal systems, documentation, and cross‑team communication
• Support leadership initiatives, company events, and planning cycles as needed
• Build strong working relationships across operations, sales, and leadership teams

Synergy is committed to providing equal employment opportunities to all persons regardless of race, color, religion, ancestry, sex, national origin, marital, or veteran status, physical or mental disability, age, height, weight, genetic information, or any other legally protected status. We are also absolutely committed to providing a work environment that is free of ALL forms of unlawful harassment. We will not tolerate the harassment of our Team Members by anyone – supervisors, coworkers, clients, vendors, or visitors.

All Team Members have the right to work in an environment free from intimidation and harassment. Further, we are committed to having a professional work environment in all areas where everyone can comfortably and productively work.