Virtual Assistant Job Sharjah UAE/Dubai,Administrative/Clerical

Position Overview

We are seeking a highly organized, proactive, and sharp Executive Virtual Assistant (EVA) to act as the right-hand partner to our CEO. This is not a typical administrative role; you will be the ultimate gatekeeper, air traffic controller, and strategic coordinator for the CEO’s professional life.

The ideal candidate possesses exceptional emotional intelligence, anticipates needs before they arise, and operates with absolute discretion. You will handle everything from complex calendar management to drafting high-level communications, allowing the CEO to focus entirely on scaling the business.

Key Responsibilities

Calendar & Time Mastery: Manage a complex, fast-changing calendar. Protect the CEO’s time fiercely by vetting meeting requests, balancing time zones, and ensuring they have dedicated blocks for deep work and strategic thinking.
Gatekeeping & Communication: Serve as the primary point of contact for internal teams, clients, and external partners. Manage the CEO's inbox, sort priorities, draft executive-level email responses, and flag urgent matters.
Project Tracking & Follow-Up: Attend executive meetings, take meticulous notes, extract action items, and proactively follow up with team members to ensure deadlines are met.
Travel & Logistics Coordination: Plan and manage seamless domestic and international travel itineraries, including flights, accommodation, ground transportation, and dining, while accounting for personal preferences.
Personal Assistance & Operations: Handle ad-hoc personal tasks (e.g., event planning, gifting, making reservations, family logistics) to ensure the CEO’s daily life runs smoothly.
Document & Presentation Support: Prepare, proofread, and format briefing documents, meeting agendas, and slide decks for board meetings or public speaking engagements.

Required

Skills & Qualifications

Experience: 3+ years of experience as an Executive Assistant, Operations Assistant, or high-level Virtual Assistant supporting C-suite executives or founders.
Communication: Flawless written and verbal English. Ability to mirror the CEO’s tone and communicate confidently with high-profile stakeholders.
Tech-Savviness: Mastery of productivity tools like Google Workspace (Docs, Sheets, Calendar), Slack, Zoom, and project management software (Asana, Notion, Click Up, or ).
Problem-Solving: A resourceful "figure-it-out" attitude. You don't just present problems; you come to the table with 2 to 3 viable solutions.
Discretion: Proven ability to handle highly confidential business and personal financial data with total integrity.
Availability: Ability to align with the CEO’s working time zone and a willingness to handle occasional urgent after-hours requests.

What Success Looks Like in This Role

After 30 Days: You have fully mapped out the CEO's current projects, understood their communication style, taken over daily inbox triage, and smoothed out calendar conflicts.
After 90 Days: You are anticipating conflicts before they happen. The CEO feels their mental load is significantly reduced, knowing you are tracking deliverables and managing the day-to-day flow seamlessly.

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