Executive Assistant to CEO & Board Liaison

Executive Assistant to the CEO & Board Liaison

Circle of Care:
Head Office, 4211 Yonge Street 4th Floor, Toronto, Ontario, Canada

As an Executive Assistant to the CEO & Board Liaison with Circle of Care, you will provide high-level strategic support to the Chief Executive Officer (CEO), functioning as a critical partner in navigating a complex executive ecosystem. With a high degree of professionalism and proficiency, you will manage the strategic optimization of the CEO’s complex schedule, ensuring alignment with organizational priorities.

You will serve as a sophisticated liaison, managing high-stakes relationships with external partners and stakeholders with diplomacy and precision.

This position is designed for a proactive problem-solver who anticipates the CEO's needs and translates vision into structured results. While you are not the architect of board strategy or meeting content, you serve as the indispensable engine of the governance cycle, ensuring the Board of Directors is seamlessly supported and all administrative requirements are met with meticulous rigor.

We are looking for: A full-time permanent Executive Assistant to the CEO & Board Liaison

Hours of Work: Regular business hours are Monday to Thursday: 8:30am to 4:30pm and Friday: 8:30am to 3:30pm. This is a hybrid role with some requirements to be available outside of regular business hours.

Reports to: Chief Executive Officer

Compensation

Hiring Salary Range:
The salary for this role ranges from $80,000 to $95,000 per year, depending on your skills and experience.

On top of a competitive base salary, we support rest and overall wellness through generous paid time off for vacation, personal and sick days.

Circle of Care Benefits:

Hybrid Environment: This is a hybrid position, with a mix of 3 in-office work and 2 work-from-home days, offering a balanced hybrid schedule. Our main office at 4211 Yonge Street has subsidized underground parking and is located conveniently on the subway line and GO transit.

Health and Dental Benefits: A robust benefits plan with comprehensive health, dental, paramedical and vision coverage with employer paid premiums to support you and your family through all stages of life.

Retirement Savings Plan: As part of our commitment to your long-term well‐being, we provide an RRSP program through RBC with employer and voluntary employee contributions.

Learning and Development: We support your continued growth and learning through paid training and professional development opportunities throughout your career.

• Acts as the strategic gatekeeper and architect of the CEO’s schedule, proactively identifying priorities and resolving complex conflicts to ensure maximum executive impact and alignment with organizational goals
• Manages comprehensive end-to-end travel and engagement logistics, anticipating needs and preparing detailed itineraries that ensure seamless transitions between local and external commitments.
• Leads the operational execution of workshops and corporate events, overseeing everything from high-level agenda preparation to vendor management, while ensuring strict adherence to BPS guidelines and corporate policies.
• Drafts, synthesizes, and polishes high-stakes executive correspondence and reports, ensuring the CEO’s voice is consistently represented and that all materials are board-ready and error-free.
• Oversees the flow of executive information, independently triaging communications and directing items to the appropriate leadership teams for action while tracking follow-ups to ensure closure.
• Drives the operational lifecycle of Board and Executive Committee meetings, coordinating the seamless distribution of materials, managing digital governance platforms, and ensuring the administrative framework for effective decision-making is in place.
• Acts as a liaison with counterparts within Circle of Care, and with key partners, on matters involving committees the CEO, Director(s)/VP chair or participate

• Champions the adoption and maintenance of the organization’s project management ecosystem, leveraging digital tools (such as O365 and automation) to…