Executive Assistant

Company Overview

Riverstone Logistics (RLX) is committed to being an honest, reliable, dependable freight forwarding partner. Every day we are focused on fulfilling our Purpose of using our God-given talents and opportunities to love our neighbors, serve our communities, and improve our industry.

RLX provides final mile deliveries through dedicated and network models for various clients across the United States. We love working with new clients that are looking to enhance their customer experience through final mile deliveries.

Headquartered in Charlotte, North Carolina, RLX currently has over 700 employees and is always looking for new employees that demonstrate leadership capabilities and exceptional communication skills to grow with us at our home office as well as client sites across the United States.

* Our corporate headquarters is moving to Rock Hill, SC in July 2026. To be considered, candidates must be willing to work onsite in Rock Hill, SC five days per week.

Role Overview

* Mission:
The Executive Assistant serves as a strategic partner to Riverstone Logistics' executive leadership team, providing high-level administrative, operational, and organizational support that enables leaders to operate effectively and focus on the highest priorities of the business.

This role supports multiple C-suite executives, serving as a trusted extension of leadership by managing executive operations with professionalism, discretion, and precision. The Executive Assistant ensures calendars, travel, communication, meetings, and follow-through are executed with excellence while helping maintain organizational clarity and momentum.

* Core Objective:
Enable executive leaders to operate at a high level by proactively managing administrative operations, protecting executive time, and ensuring priorities move forward with clarity and efficiency.

Who You Are ("The Ideal Candidate")

* You are a seasoned Executive Assistant who understands how to operate in fast-paced, high-accountability executive environments.

* You recognize that executive support is not simply administrative work, it is strategic partnership. You understand how to anticipate needs, protect executive focus, manage competing priorities, and create operational clarity for leaders navigating complex organizations.

* You are proactive, highly organized, and calm under pressure. You know how to manage shifting priorities while maintaining professionalism and attention to detail.

* You are comfortable supporting senior executives with very little ramp-up time. You know how to build trust quickly, operate with discretion, and independently manage high-level responsibilities.

* You thrive behind the scenes, ensuring leaders are prepared, informed, and able to focus on the highest-impact work.

* You lead with humility, reliability, stewardship, and service.

Key Characteristics We Are Looking For (Examples Below)

* Strategic Executive Partner:
Understands how to proactively support and enable C-suite leaders.

* Highly Organized Operator:
Manages calendars, priorities, logistics, and communication with precision.

* Calm Under Pressure:
Able to navigate fast-moving environments and shifting priorities with professionalism.

* Detail-Oriented:
Ensures details are handled accurately and consistently.

* Trusted Professional:
Handles confidential and sensitive matters with discretion and maturity.

* Relationship Builder:
Builds trust and credibility with executives, employees, and external partners.

* Service-Minded:
Approaches executive support with humility, ownership, and excellence.

Essential Duties and

Key Responsibilities

Executive Calendar & Time Management

Manage complex executive calendars and scheduling needs for assigned C-suite leaders.

Responsibilities include:

* Coordinate meetings, calls, and leadership engagements

* Prioritize competing scheduling requests

* Protect executive focus and time alignment

* Anticipate scheduling conflicts and proactively recommend solutions

* Prepare daily and weekly executive agendas

Executive Communication Support

Support executive communication and organizational coordination.

Responsibilities include:

* Manage and organize executive inboxes as needed

* Draft, edit, and proofread emails and communication

* Coordinate follow-up items and action tracking

* Serve as a communication bridge between executives and internal teams

* Ensure executive leaders are prepared for meetings and engagements

Executive Travel & Expense Management

Coordinate executive travel and expense operations with accuracy and professionalism.

Responsibilities include:

* Manage travel booking and itineraries

* Coordinate accommodations, transportation, and meals

* Prepare detailed travel schedules and supporting documentation

* Complete expense reporting and reimbursement processing

* Ensure travel and expense activities align with company standards

Meeting Preparation & Executive Coordination

Ensure executive meetings and leadership engagements are organized and prepared in advance.

Responsibilities…