Administrative Coordinator - US Remote

Career Category

Administrative

Job Description

Join Amgen's Mission of Serving Patients

At Amgen, if you feel like you're part of something bigger, it's because you are. Our shared mission-to serve patients living with serious illnesses-drives all that we do.

Since 1980, we've helped pioneer the world of biotech in our fight against the world's toughest diseases. With our focus on four therapeutic areas
-Oncology, Inflammation, General Medicine, and Rare Disease- we reach millions of patients each year. Amgen is advancing a broad and deep pipeline of medicines to treat cancer, heart disease, inflammatory conditions, rare diseases, and obesity and obesity-related conditions. As a member of the Amgen team, you'll help make a lasting impact on the lives of patients as we research, manufacture, and deliver innovative medicines to help people live longer, fuller happier lives.

Our award-winning culture is collaborative, innovative, and science based. If you have a passion for challenges and the opportunities that lay within them, you'll thrive as part of the Amgen team. Join us and transform the lives of patients while transforming your career.

Administrative Coordinator

What you will do

* Proactively manage complex executive calendars and competing priorities across multiple global time zones, ensuring strategic alignment of schedules and effective use of executive time.

* Anticipate needs, scheduling conflicts, and independently identify solutions through collaboration with cross-functional stakeholders, executives, and administrative partners.

* Coordinate domestic and international travel arrangements, including itineraries, logistics, and timely preparation and submission of expense reports while ensuring compliance with company policies and procedures.

* Support congresses, conferences, and key business meetings by managing registrations, travel, accommodations, ground transportation, meeting logistics, and on-site coordination as needed.

* Lead logistical meeting preparation activities, including securing appropriate venue, coordinating catering, audiovisual requirements, conference room setup, and facilities requests.

* Manage operational processes such as purchase orders, invoice processing, vendor coordination, mailings, and courier services.

* Maintain department distribution lists, organizational charts, and key stakeholder contacts, while developing a strong understanding of organizational priorities and cross-functional partnerships.

* Capture action items, track follow-up activities, and help drive accountability to ensure timely completion of commitments.

* Coordinate and support special projects, leadership summits, off-site meetings, team-building activities, onboarding initiatives, and other departmental events.

* Provide backup support to administrative colleagues and contribute to a collaborative, high-performing team environment.

* Identify opportunities to improve administrative processes, enhance team effectiveness, and support a culture of continuous improvement.

What we expect from you

The Administrative Coordinator supporting Rare Disease Global Marketing provides comprehensive administrative and operational support to a global leadership team. This role requires exceptional organizational skills, sound judgment, discretion, and the ability to manage competing priorities in a fast-paced environment. The successful candidate will demonstrate initiative, professionalism, and a proactive approach while serving as a trusted partner to leadership, cross-functional stakeholders, and administrative colleagues.

Basic Qualifications

* Associate's degree and 2 years of administrative experience

OR

* 2 years in a technical school setting with hands-on experience

OR

* High school diploma / GED and 4 years of administrative experience

Preferred Qualifications

* Minimum of 5 years of experience supporting senior leaders in a fast-paced, highly matrixed organization.

* Exceptional verbal and written communication skills, with the ability to interact effectively with stakeholders at all levels of the organization.

* Advanced proficiency in Microsoft Office Suite, including Outlook, PowerPoint, Excel, and Word.

*…