Executive Assistant To Ceo Coo

Overview

Remote Executive Assistant to directly support our CEO and, as needed, our COO. This role is ideal for a highly organized, proactive professional with experience supporting senior executives in a remote environment. You will serve as a trusted right hand to leadership—managing executive schedules, communications, and both business and personal priorities—so our executives can focus on high-impact work. This is not a traditional administrative role.

It requires excellent judgment, discretion, and the ability to operate independently while staying closely aligned with leadership.

• Manage and coordinate the CEO’s and COO’s calendars, ensuring alignment between business and personal commitments
• Organize meetings, conferences, and networking events across time zones
• Triage emails and communications, ensuring timely and professional responses
• Handle complex travel planning (domestic and international, business and personal)
• Attend executive meetings virtually, take notes, track action items, and ensure follow-through
• Assist with project coordination, office support, and vendor management
• Coordinate household schedules, appointments, and service providers as needed
• Track expenses, organize digital records, and coordinate personal events
• Prepare correspondence, thank-you notes, and referral call lists
• Provide light bookkeeping support and ensure bills are paid on time

• What We’re Looking For
• Proven experience directly supporting a CEO, COO, or senior executive
• Experience working in an organization with 25+ employees preferred
• Strong organizational, prioritization, and time management skills
• Excellent written and spoken English (required)
• High level of discretion and comfort in handling confidential information
• Proactive, detail-oriented, and comfortable in a fast-paced environment
• Strong remote work discipline and ability to manage shifting priorities
• Confident using modern tools such as Microsoft Office, Google Workspace, Zoom, Slack, and calendar systems

• Fully remote position
• Full-time availability required during U.S. Eastern Time business hours

$2,000 Monthly