Maintenance Support Admin; LATAM

Maintenance Support Admin (Latin America)

About Chapman Management Group

Chapman Management Group offers a premiere experience unlike any other for both residents and property owners in the Washington D.C. and surrounding areas. With a commitment to elevating the industry standard and advancing local communities, Chapman Management provides unmatched responsiveness while staying at the forefront of technology and advancements in property management services.

Chapman Management Group

Maintenance Support Admin (Latin America)

Location:

Remote – Independent Contractor Compensation: $5.00 USD/hour.

Independent Contractor Notice:
This is an independent contractor engagement. The selected candidate will be engaged as an independent contractor and not as an employee of Chapman Management Group.

Chapman Management Group (CMG), a Washington, DC-based boutique property management firm specializing in affordable and multifamily housing across the DC, Virginia, and Maryland region, is seeking a highly organized and detail-oriented Latin America-based Maintenance Support Admin to provide organizational and administrative support to our Director of Maintenance. This role is central to keeping maintenance projects on track, managing vendor relationships, and ensuring budgets and expenses are properly monitored across the portfolio.

Key Responsibilities

• Support the Director of Maintenance with day-to-day administrative tasks and project coordination.
• Track maintenance projects across properties, monitoring timelines, budgets, and completion status.
• Coordinate with vendors: request proposals, follow up on quotes, and manage communication.
• Liaise with Property Support Admins to ensure alignment on open work orders and project progress.
• Manage and track maintenance‑related budgets and expenses; flag variances for review.
• Assist in the preparation and submission of purchase orders for maintenance work.
• Maintain organized records of all maintenance projects, vendor contracts and related documentation.
• Assist with scheduling and tracking annual or semi‑annual inspections (fire systems, elevators, HVAC, life safety).
• Support capital project tracking and reporting.

Qualifications

• Prior experience in property maintenance administration, construction coordination or a related field preferred.
• Construction management experience is a plus.
• Experience with project and expense management strongly preferred.
• Strong organizational skills and ability to manage multiple projects and priorities simultaneously.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook).
• Experience with property management software (Entrata or similar) preferred.
• Excellent communication skills for coordinating with vendors, technicians and management.
• Ability to work independently and remotely with minimal supervision.
• English proficiency is required.
• Flexible PTO:
  Enjoy the freedom to use your available PTO days whenever you choose throughout the year, with only two mandatory dates.
• Room to Grow:
  We offer real opportunities for career growth and professional advancement within the company.
• Work from Home / Remote
• Work Hours:
  
  Must be available during core US East Coast hours (8:30 AM – 5:00 PM EST)

Chapman Management Group is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

Remote (LATAM)