Litigation Legal Administrative Assistant

Litigation Legal Administrative Assistant

Job Category
:
Administrative

Requisition Number
: LITIG
001837

• Full-Time

Tucson Office
One South Church Avenue
Suite 1500
Tucson, AZ 85701, USA

8:30 a.m. to 5:00 p.m., Monday through Friday

• Legal Administrative Support
  • Open and maintain client files (paper and electronic) in accordance with firm guidelines.
  • Process and track legal work, ensuring all deadlines are recorded and met.
  • Prepare legal documents for e-filing and submission to courts and administrative agencies.
  • Demonstrate proficient knowledge and experience using Arizona Courts E-Filing, Federal courts e-filing systems, and PACER.
  • Assist in preparing for court hearings, depositions, mediations, and arbitrations, including scheduling and calendaring deadlines.
  • Coordinate attorney calendars, appointments, meetings, and travel arrangements.
• Client & Attorney Support
  • Respond to telephone inquiries and client needs with professionalism and efficiency.
  • Anticipate attorney needs to support seamless workflow and time management.
• Document Handling
  • Process incoming/outgoing mail and arrange special deliveries through Office Services as needed.
  • Proofread documents for grammar, formatting, punctuation, and content accuracy to uphold the firm’s quality standards.
  • Learn and apply firm policies and procedures to ensure compliance with legal and organizational requirements.
• Billing & Timekeeping
  • Coordinate the client billing process, troubleshoot issues with the billing department, and ensure timely invoicing.
  • Accurately record billable and non‑billable time for effective service tracking and reporting.
• Technology & Software Proficiency
  • Demonstrate advanced proficiency in Microsoft Word, Excel, and PowerPoint for document creation, data management, and presentations.
  • Utilize document management systems for task creation, document uploads, and email communication.
• Communication & Collaboration
  • Listen actively, follow instructions, and accept feedback to support effective communication and continuous improvement.
  • Foster strong working relationships with attorneys, staff, and clients to promote a positive and collaborative work environment.
  • Serve as a mentor to new staff, providing guidance on firm processes and practice area procedures.
  • Exhibit flexibility to work outside standard business hours as needed to meet deadlines and support urgent legal matters.
• Independent Work & Time Management
  • Work independently with initiative, accountability, and reliability.
  • Manage tasks in a fast‑paced environment, meeting deadlines while maintaining high‑quality standards.
  • Organize and prioritize assignments effectively, including delegating when appropriate.

• At least 2 years of experience as a legal administrative assistant, with proven expertise in supporting both litigation and bankruptcy practice within a mid‑size law firm.
• Comprehensive knowledge of Arizona court procedures, including state, federal, and appellate levels, with a strong emphasis on e‑filing procedures.
• Ability and willingness to learn and handle filings in other jurisdictions as needed, including mastering applicable local rules and electronic filing systems outside Arizona.
• Exceptional proofreading and editing skills, with a keen eye for detail in all written communications.
• Proficiency in Microsoft Office applications (Excel, Word, One Note, and Outlook) and experience with document management systems.
• Demonstrated ability to work independently and within a team, showing reliability and the capacity to juggle multiple tasks effectively.
• Excellent interpersonal skills to develop and maintain effective working relationships with all levels of staff and clients.
• This position requires the employee to work in a professional office environment with some ability to work from home.

Snell & Wilmer offers a competitive performance-based compensation and a generous benefits package starting on your first day. The benefits package includes medical, dental, vision, disability, life insurance, 401K/profit sharing, paid holidays, tuition reimbursement and paid time off including vacation time, personal time, and sick time where appropriate. Snell & Wilmer values the principles of Diversity, Inclusion, and Belonging.

We are an Equal Employment Opportunity employer.